Department Coordinator

4 weeks ago

bangalore, India Novo Nordisk AS Full time

Department – Centralised Monitoring Unit - Global Business Solutions

Are you passionate about quality and simplification? Do you want to build quality within processes in the most efficient way? Do you have an innovative mindset to drive change in a future-ready environment and support your colleagues and stakeholders by challenging the status quo in a friendly and open-minded way? If so, there is a job opportunity waiting for you as our new Department Coordinator. At Novo Nordisk, we will challenge you to do the best work of your life. Apply Now.

The Position

As a Department Coordinator, you will be responsible for performing administrative tasks, ensuring successful collaboration with other department coordinators, managers, and teams, providing support to the management team within CDD GBS, designing and preparing content for communication, presentation, analytics, and other purposes, and supporting and contributing to events, initiatives, and other organizational activities. Additional responsibilities include administrative Task, Calendar Management, Stake Holder, Vendor Mgmt, Procurement, Invoicing (PO), Logistics, Document Mgmt, and Personal Assist . The ideal candidate will have excellent communication and interpersonal skills, as well as experience working in a fast-paced environment.

As a Department Coordinator, an ideal candidate is responsible for Organizing meetings, preparing presentations, coordinating events, maintaining IT assets, and drafting org. chart presentations to support the department. Responsible for Collection of data, preparing and publishing reports, and coordination with stakeholders to track status for data collection within the unit, Creating BNQ/PO, use relevant systems, and represent the department for queries from vendors/procurement/finance departments for finance and procurement. Managing access, Teams folder and data management, and periodically review Teams channel for MS Teams management. Managing the department head's calendar, maintain and publish the annual department meeting calendar, coordinate meetings, participate in department meetings, and prepare agendas when required to support department management. Contributing to planning and management, ensuring deliverables are met, prepare Mom’s and track action points, and perform quality checks to provide support. Ensuring compliance with business ethics policies and procedure.

Qualifications

Graduate degree, Post Graduate degree. 2-4 years of relevant experience in a role involving co ordination and support activities Ability to understand the stakeholder’s perspective and present the same in the form of graphics/visual (via MS PowerPoint) Awareness of presentation design skills (i.e. dynamic charts and diagrams) and clean design aesthetic presentations Awareness in MS office, Photoshop, Illustrator, Flash and/or Webpages Extensive experience with programming in e.g. SAS or R. Microsoft office expertise, Share point and presentation skills. Ability to collaborate & communicate across various stakeholders. Ability to represent NN in relation with users and external stakeholders. Excellent communication skills (written & oral – English).

About the Department :

The Centralised Monitoring Unit (CMU)- Bangalore, is a department within the Clinical Drug Development area. It is a perfect blend of skilled medical professionals (Medical reviewers) and technical programmers (Functional programmers, statistical monitors). Medical reviewers actively involved in Risk based medical monitoring in collaboration with the medical specialists from Denmark, with focus on ensuring overall patient safety and wellbeing of all clinical trial participants, by ensuring compliance to protocol and identifying potential clinically significant outliers that requires medical attention and medical data cleaning. The Functional Programmers develop operational visualisations in data visualization tools to support the trial teams on proactive centralised monitoring and Statistical Monitors perform detection of unusual data patterns, systematic errors and potential lack of compliance or fraud across trials. This unit also caters medical illustrators with a core task to support internal customers in Clinical Drug Development (CDD) through the development of engaging visual content for our clinical meetings. 

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