Admin Assistant

4 weeks ago


india PeoplePartners Inc Full time
Job Description

This is a remote position.

Job Overview
We are seeking a dynamic and organized individual to join our team as an Admin Assistant. In this role, you will be responsible for a variety of tasks related to recruitment coordination and social media management to support our team's objectives.
Responsibilities
  • Facilitate the completion of on-hire contracts for temporary placements, ensuring accuracy and compliance with company policies.
  • Manage the process of setting up reference checks for candidates within our recruitment system, ensuring thorough documentation.
  • Promptly respond to emails from candidates, clients, and team members, providing timely and professional communication.
  • Ensure candidates are registered and compliant with all necessary regulations and requirements.
  • Format resumes according to company standards, highlighting key skills and experiences.
  • Assist with the onboarding process for new hires, including gathering necessary documentation and facilitating training sessions.
  • Prepare and send out quote proposals to clients in a timely manner, addressing their specific needs and requirements.
  • Schedule and coordinate interviews between recruiters and candidates, ensuring all parties are informed and prepared.
  • Prepare and organize documents for electronic signatures, streamlining the contract signing process.
  • Conduct daily searches for potential candidates on Seek and other relevant platforms, identifying suitable matches for open positions.
  • Communicate with potential candidates via phone and email, providing information about job opportunities and conducting initial screenings.
  • Conduct phone screenings with candidates to assess their qualifications and suitability for specific roles.
  • Prepare detailed candidate reports for recruiters, summarizing key information and feedback from interviews and assessments.
  • Monitor and follow up on missing timesheets from employees, ensuring accurate and timely payroll processing.
  • Send out tailored interview tip emails to candidates, providing guidance and support to help them prepare for interviews with specific clients.
  • Monitor missed office calls during work-from-home days, ensuring prompt follow-up and resolution as needed.
  • Develop and implement a social media content calendar, planning and creating engaging posts to promote company brand and attract new clients and candidates.
  • Create compelling content aimed at attracting new clients and maintaining strong relationships with existing clients.
  • Monitor and manage all company social media accounts, responding to comments and messages in a timely manner.
  • Prepare and send out bulk emails to clients regarding trending HR topics, keeping them informed of industry updates and best practices.

Requirements
  • Previous recruitment coordination experience preferred.
  • Strong communication, organization, and multitasking skills.
  • Proficiency in MS Word and Excel; ability to quickly learn our database system.
  • Good attention to detail and excellent research skills.
  • Experience in Canva or similar design tools would be an advantage.

Benefits Join our team for an exhilarating adventure with these amazing perks:
  • Permanent Work-from-home setup
  • Company-provided equipment
  • Secondary WiFi Modem
  • 100% conversion of UNUSED leave credits
  • HMO on Day 1
  • Grab Voucher every month
  • Birthday Gift
  • Loyalty Gift
  • Christmas Gift
  • Work-Life Balance
  • Active employee engagements physically such as Christmas Party & Team Building, and virtual events such as townhall with prizes.

Requirements
Organize and Manage Time: Handle multiple tasks efficiently, prioritizing as needed. Clear Communication: Talk with clients, team members, and stakeholders via email, phone, or video calls. Attention to Detail: Make sure everything's accurate, from data entry to proofreading. Tech Savvy: Comfortable using various software, project management tools, and communication platforms. Problem-Solving: Think on your feet to troubleshoot issues and resolve conflicts. Customer Service: Provide top-notch service to clients and customers. Adaptability: Roll with changes and different tasks with ease. Confidentiality: Keep sensitive info safe and be trustworthy. Initiative: Take the lead in suggesting improvements and finding solutions. Remote Work Etiquette: Be professional in virtual communication and stay focused.
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