Executive Assistant

3 weeks ago

Bengaluru, Karnataka, India LEELA INTERNATIONAL FZCO Full time

Location: Bangalore

Job Description:

We are seeking a highly organized and proactive Executive Assistant to work directly under the Executive Office and provide administrative and operational support. The ideal candidate will be well-presented, possess excellent communication and interpersonal skills, and be flexible to handle a wide range of professional tasks efficiently.

Key Responsibilities:

  • Work directly under the Executive Officer and support daily operational and administrative needs.
  • Answering and managing phones, emails, and other correspondence.
  • Scheduling meetings, appointments, and events, including calendar management.
  • Taking minutes of meetings and preparing reports as required.
  • Preparing professional presentations (PowerPoint and other tools).
  • Managing databases, filing systems, and maintaining records.
  • Processing expenses and reimbursements.
  • Conducting research and preparing briefs for the Executive Officer.
  • Making domestic and international travel arrangements, including visas, flight bookings, and accommodations.
  • Coordinating events, conferences, and business functions.
  • Assisting in time management and prioritizing tasks for the Executive Officer.
  • Providing high-level administrative support with professionalism and discretion.

Requirements:

  • Proven experience as an Executive Assistant/Personal Secretary or in a similar role.
  • Excellent verbal and written communication skills.
  • Strong knowledge of MS Office (Excel, Word, PowerPoint) .
  • Ability to handle confidential information with integrity.
  • Well-groomed, professional appearance and demeanor.
  • Flexibility to work beyond standard hours, if required.
  • Strong organizational and multitasking skills.
  • Ability to travel domestically and internationally when needed.

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