Chief of Staff

Job Information

Date Opened

09/05/2025

Job Type

Full time

Industry

Technology

Work Experience

4-5 Years

City

Mohali

State/Province

Punjab

Country

India

Zip/Postal Code

Job Description
ABOUT XENONSTACK

XenonStack is the fastest-growing Data and AI Foundry for Agentic Systems, enabling enterprises to gain real-time and intelligent business insights.

We innovate through:

• Akira AI – Building Agentic Systems for AI Agents
• XenonStack Vision AI – Vision AI Platform
• NexaStack AI – Inference AI Infrastructure for Agentic Systems

Our mission is to accelerate the world's transition to AI + Human Intelligence, by helping organizations adopt, deploy, and trust Agentic AI in production.

THE OPPORTUNITY

We are seeking a Chief of Staff (CoS) to work closely with the COO and Managing Director in driving strategic initiatives, scaling organizational effectiveness, and ensuring alignment across leadership, operations, and delivery.

This role is a force multiplier for leadership — combining strategic planning, operational excellence, and cross-functional collaboration. If you thrive on solving complex problems, aligning teams, and enabling leaders to focus on vision and growth, this is your role.

KEY RESPONSIBILITIES

Strategic Alignment

• Partner with the COO & MD to translate vision into actionable strategies.
• Drive execution of company-wide OKRs, KPIs, and performance tracking.
• Monitor progress on high-priority initiatives and escalate risks proactively.

Operational Leadership

• Ensure leadership meetings are well-prepared, outcome-driven, and documented.
• Lead special projects, cross-functional initiatives, and transformation programs.
• Support decision-making with data-driven insights and structured analysis.

Cross-Functional Collaboration

• Serve as a bridge across Product, Engineering, Sales, and Operations, ensuring alignment and accountability.
• Partner with Delivery and Agile teams to unblock execution challenges.
• Facilitate communication and alignment between leadership and broader teams.

Leadership Support & Enablement

• Act as a trusted advisor to the COO & MD.
• Prepare presentations, investor updates, and board materials.
• Manage stakeholder communications, both internal and external.

Culture & Growth

• Champion XenonStack's values and help foster a high-performance culture.
• Identify organizational bottlenecks and lead improvements in process, governance, and collaboration.
• Mentor and coach emerging leaders within the company.

SKILLS & QUALIFICATIONS

Must-Have

• 7–12 years of experience in strategy, consulting, operations, or leadership roles.
• Proven success in managing cross-functional initiatives and scaling operations.
• Strong knowledge of business strategy, organizational dynamics, and operational excellence.
• Excellent communication, facilitation, and executive stakeholder management skills.
• Proficiency in business productivity tools (Google Workspace, MS Office, Confluence, Jira).
• Strong analytical, problem-solving, and decision-making abilities.

Good-to-Have

• Experience in AI, SaaS, or enterprise technology environments.
• Background in management consulting (McKinsey, BCG, Bain) or program management in high-growth startups.
• MBA or equivalent advanced degree in Business, Strategy, or Technology Management.
• Exposure to global client engagements and regulated industries (BFSI, GRC, SOC).

WHY SHOULD YOU JOIN US?

• Work Closely with Leadership – Partner directly with COO & MD on strategic decisions.
• High-Impact Role – Influence company direction and drive enterprise AI adoption globally.
• Career Growth – Progress into roles such as VP Operations, Head of Strategy, or Business Unit Leader.
• Global Exposure – Collaborate with Fortune 500 clients, regulators, and technology leaders.
• Culture of Excellence – Our values — Agency, Taste, Ownership, Mastery, Impatience, and Customer Obsession — empower you to lead with impact.
• Responsible AI First – Contribute to scaling AI systems that are trustworthy, explainable, and enterprise-ready.

XENONSTACK CULTURE – JOIN US & MAKE AN IMPACT

At XenonStack, we believe in shaping the future of intelligent systems. We foster a culture of cultivation built on bold, human-centric leadership principles, where deep work, simplicity, and adoption define everything we do.

Our Cultural Values

• Agency – Be self-directed and proactive.
• Taste – Sweat the details and build with precision.
• Ownership – Take responsibility for outcomes.
• Mastery – Commit to continuous learning and growth.
• Impatience – Move fast and embrace progress.
• Customer Obsession – Always put the customer first.

Our Product Philosophy

• Obsessed with Adoption – Making AI agents enterprise-ready and accessible.
• Obsessed with Simplicity – Turning complex challenges into intuitive, reliable systems.

Be part of our mission to accelerate the world's transition to AI + Human Intelligence — by ensuring leadership has the clarity, alignment, and support needed to scale.

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