HTIC Global

4 days ago

CochinKochiKerala, India HTIC Global Full time

Job Description :


Job Title : Head of Systems


Reports to CEO


Proposed Grade M4


Job Purpose :


The Head of Systems oversees the planning, implementation, and tracking of a specific short-term project which has a beginning, an end and specified deliverables.


Primary Functions :


- Build and maintain system architecture


- Design, development and deployment of the overall systems.


- Define system solutions based on need analysis, cost and required integration with existing applications, systems or platforms.


- Understand and deliver business automation requirements through the system to support business in revenue, cost, process, experience or efficiency improvements


- Make the system a hassle/trouble free system with minimum and Responsibilities :


The Head of Systems performs a wide range of duties including some or all of the following :


Plan the project :


- Define the scope of the project in collaboration with senior management


- Create a detailed work plan which identifies and sequences the activities needed to successfully complete the project


- Determine the resources (time, money, equipment, etc) required to complete the project


- Develop a schedule for project completion that effectively allocates the resources to the activities


- Review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required


- Determine the objectives and measures upon which the project will be evaluated at its completion


Staff the project :


- In consultation with the appropriate manager, recruit, interview and select staff and/or volunteers with appropriate skills for the project activities


- Manage project staff and/or volunteers according to the established policies and practices of the organization


- Ensure that personnel files are properly maintained and kept confidential


- Ensure that all project personnel receive an appropriate orientation to the organization and the project


- Contract qualified consultants to work on the project as appropriate


Execute the project :


- Execute the project according to the project plan


- Develop forms and records to document project activities


- Set up files to ensure that all project information is appropriately documented and secured


- Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project


- Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project


- Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards


Control the project :


- Write reports on the project for the stakeholders


- Monitor project flow and variance to be reported to stakeholder on a real time basis


Evaluate the project :


- Ensure that the project deliverables are on time, within the required level of quality


- Evaluate the outcomes of the project as established during the planning phase


Qualifications :


Education :


- University Degree in a related subject


- Scrum Master Certified will be an added advantage


Knowledge, skills and abilities :


- Knowledge of project management


Experience :


- 12 years planning and/or management experience


Working Conditions :


- Head of Systems usually work in an office environment but the purpose of the project may sometimes take them to non-standard workplaces.


- Works a standard work week but may be required to work some evenings and weekends to meet project milestones.


Education Background :


- Preferred: MBA/PGDBA from a reputed B-school or university.


- Experience: Minimum 8 to 12 years


Additional Competencies :


- Behave Ethically : Understand ethical behaviour and business practices, and ensure that own behaviour and the behaviour of others is consistent with these standards and aligns with the values of the organization.


- Communicate Effectively : Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.


- Creativity/Innovation : Develop new and unique ways to improve operations of the organization and to create new opportunities.


- Foster Teamwork : Work cooperatively and effectively with others to set goals, resolve problem, and make decisions that enhance organizational effectiveness.


- Lead : Positively influence others to achieve results that are in the best interest of the organization.


- Make Decisions : Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.


- Organize : Set priorities, develop a work schedule, monitor progress towards goals, and track Plan : Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.


- Solve Problems : Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.


Working Conditions :


- Sunday Fixed OFF and an alternative Saturdays can be availed as an OFF.

(ref:hirist.tech)

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