Events Operations Executive

2 weeks ago

Bengaluru, India VAP Group Full time
About VAP Group :Who are we?One-stop destination for all blockchain solutions. We are adept at assisting all blockchain efforts, including ICO, STO, NFT, DeFi and IEO and FinTech, to flourish in an intensely competitive and extremely volatile market with our knowledge of and expertise in all industry fundamentals.We strive to make your visions for blockchain projects a reality and offer multi-chain services to help you better serve your clients and create enduring brand recognition and consumer loyalty.We have highly qualified experts in Blockchain marketing, recruiting, media management, press releases, conference production, and other services.RequirementsWho are we looking for?We are seeking an experienced and detail-oriented Event operations executive to oversee the planning, coordination, and execution of our events. The successful candidate will be responsible for ensuring seamless event logistics, managing on-site operations, and delivering exceptional event experiences for attendees, sponsors, and partners. The Event Operations executive will work closely with cross-functional teams to ensure the successful implementation of events from conception to post-event evaluation.Roles and Responsibilities:Collaborate with the event marketing and production teams to understand event objectives, requirements, and desired outcomesDevelop comprehensive event operational plans, including timelines, staffing, vendor coordination, equipment setup, and facility managementSource and manage vendors, negotiate contracts, and ensure timely delivery of services and materialsOversee all aspects of event execution on-site, ensuring that event spaces are set up according to plan and that all technical and logistical elements are functioning smoothlyAddress any operational issues or emergencies that may arise during events in a calm and effective mannerServe as the main point of contact for event vendors, partners, and internal teams, fostering strong communication and collaborationCoordinate with marketing and content teams to ensure proper signage, branding, and collateral are in placeDevelop and manage event budgets, tracking expenses, and ensuring adherence to financial guidelinesProvide regular budget updates to leadership and make recommendations for cost optimizationLead post-event debriefs to assess event successes and areas for improvementAnalyze event data, attendee feedback, and operational performance metrics to generate comprehensive post-event reports

Skills and Qualifications:Bachelor's degree in Event Management, Hospitality, Business, or a related field. Relevant certifications are a plusProven experience (2+ years) in event operations, production, or related rolesStrong project management skills with a track record of successfully managing complex eventsExcellent organizational skills and attention to detailExceptional problem-solving abilities and the capacity to manage unexpected challengesEffective interpersonal and communication skills to collaborate with diverse teams and stakeholdersProficiency in event management software and toolsAbility to remain composed under pressure and make quick decisions in fast-paced environmentsFlexibility to work irregular hours, including weekends and evenings, during event periodsUnderstanding of health and safety regulations and risk management in event planningLeadership qualities and the ability to motivate and lead event teams

Job Location : BangaloreWebsite URLVAP Group-

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