Event Executive

4 weeks ago

Bengaluru, India Collabera Full time
Job Title: Event Coordinator

Job Location: Bangalore / Baroda

Shift Timings: 5 P.M IST - 2 A.M IST

- a leader in the staffing Industry, is looking for an Event Coordinator. Our employees work in a fast fast-paced, high-energy work environment driven by our unique work culture that embraces competitiveness, passion, and a work hard-play hard approach to the fullest. Our clientele comprises of many Fortune 100/500 organizations across various industry domains.

This is an amazing opportunity for someone who has the hunger to succeed and work with a reputed staffing firm. He/she is expected to verify and validate each document as per the client’s compliances and raise findings if he/she finds any document to be missing or incomplete resulting in non-compliance. Applicant is expected to work within tight timelines and ensure 100% accuracy and compliance.

This Junior Executive in the field of events typically plays a crucial role in assisting with the planning, organization, and execution of various events, such as conferences, seminars, trade shows, corporate gatherings, and more.

Responsibilities:

- Identify the client’s requirements and expectations for each event. Create RFPs on the basis of the requirements- Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.- Follow up with venues, vendors, and partners to ensure the smooth functioning of the event before the event date- Book venues, entertainers, artists, vendors- Develop day of event materials including but not limited to Run of Show, event script, event briefings, manpower briefing, vendor briefings, etc.- Documentation: Maintain accurate records, reports, and post-event evaluations for future reference and improvement.- Team Collaboration: Work closely with a team of event professionals, including senior people and team members/vendors, to achieve successful events.

Requirements:

- At least 1-3 years experience as an event coordinator and at least 1 yrs. experience handling grand events of more than 500 participants.- Communication Skills: Strong verbal and written communication skills are essential for interacting with clients, team members, and vendors.- Organizational Skills: Excellent organizational skills are crucial for managing multiple tasks and deadlines simultaneously.- Attention to Detail: Being meticulous and detail-oriented is vital for ensuring the seamless execution of events.- Adaptability: The ability to adapt to changing circumstances and solve problems on the spot is important in the fast-paced event industry.- Computer Skills: Proficiency in event management software, Microsoft Office, and other relevant tools.- Team Player: The ability to work effectively within a team and collaborate with various stakeholders is key.- Creativity: Creative thinking can help in generating fresh ideas and unique event concepts.- Customer Service: Providing excellent customer service to clients and attendees is a priority.·- Flexibility: Events may require work during evenings and weekends, so flexibility with work hours is often necessary.

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