Company Secretary

1 month ago

Thiruvananthapuram, India Muthoot Pappachan Group Full time
ROLE SUMMARY (PURPOSE)The role holder should oversee corporate governance and ensure compliance with the Companies Act, RBI, and SEBI regulations. Responsibilities include organizing Board meetings, maintaining statutory records, and managing shareholder communications. The role involves providing legal advice, facilitating regulatory filings, and implementing governance best practices.

KEY RESPONSIBILITIESAreas of ResponsibilityStatutory and regulatory complianceEnsure compliance with all provisions of the Companies Act, 2013.File required documents, returns, and forms with the Registrar of Companies (RoC).Maintain statutory registers and records (e.g., minute books, share registers).Ensure compliance with SEBI regulations, RBI guidelines (specifically for NBFCs), and other applicable regulatory bodies.Liaise with regulatory authorities for necessary filings and disclosures.Secretarial support, legal and financial advisoryAct as a trusted advisor to the Board on governance matters.Ensure effective implementation of corporate governance best practices within the company.Prepare and present governance reports to the BoardProvide legal advice to the management on matters related to business operations, mergers, acquisitions, and joint ventures.Review and advise on company law implications of business decisions.Monitor compliance with financial regulations and ensure the proper application of RBI's guidelines specific to NBFCs.Supervise the documentation for loan agreements, debt, and asset finance.Stakeholder ManagementOrganize, prepare agendas, and take minutes for Board, Audit Committee, and other governance meetings.Advise the Board of Directors on corporate governance practices.Ensure timely dissemination of board papers and resolutions.

Risk Management and Internal controlsDevelop and maintain a robust risk management framework.Ensure compliance with internal audit and control procedures.Conduct secretarial audits and due diligence as per regulatory requirements.

KEY INTERACTIONSInternal Stakeholders External StakeholdersBoard of DirectorsShareholdersManagement TeamLegal TeamInternal Audit and ComplianceEmployeesRegulatory AuthoritiesExternal Auditors

KEY ROLE DIMENSIONSThis is a Pan India Individual Contribution role, which requires continuous communication, mostly with senior leaders and mid-level managers.

KEY SKILLS & BEHAVIOURAL ATTRIBUTESStrong understanding of corporate laws, SEBI regulations, and RBI guidelines specific to NBFCs, ensuring compliance and advising on legal matters.Expertise in governance best practices, board procedures, and ethical standards, promoting transparency and accountability within the organization.Ability to manage multiple priorities, deadlines, and stakeholder expectations, ensuring efficient preparation of board meetings and documentation.Ability to influence and guide the Board and management on governance matters and compliance practices.

Technical Proficiency:Familiarity with corporate secretarial software and tools, as well as proficiency in MS Office Suite for documentation and presentations.Behavioral Attributes- Driven and in alignment with our Purpose “Transforming the life of the common man by improving their financial well-being” and anchored by our core value of integrity, collaboration, and excellence.

EDUCATION / EXPERIENCEMinimum Qualification: Member of the Institute of Company Secretaries of India (ICSI).Nature of Experience: Minimum 7 years of experience in a Company Secretary role, preferably in an NBFC or financial services sector.Candidates with In-depth knowledge of corporate laws, SEBI regulations, and RBI guidelines for NBFCs/Financial Institutions only apply

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