Executive Secretary

1 week ago

Thiruvananthapuram, India GREATBELL HR Consultancy Services PVT LTD Full time

Company Overview

GREATBELL HR Consultancy Services PVT LTD specializes in Technical and Hospitality Manpower Recruitment, collaborating with approximately 500 companies across India. Headquartered in Cochin, Kerala, the firm is entrenched in the Human Resources Services industry, providing tailored recruitment solutions with a dedicated team. More details can be found on our website at GREATBELL HR.


Job Overview

We are seeking a Mid-Level Executive Secretary to join with one of clients in the field of Hospitality. This role is full-time and will be based in multiple locations including Thiruvananthapuram, Cochin, Ernakulam, Kollam, Thrissur, Kottayam, and Kozhikode. Candidates must have 4 to 6 years of relevant work experience and are expected to efficiently manage executive duties and responsibilities, with a focus on administrative and organizational tasks.


Qualifications and Skills

  • Demonstrated experience in organizational skills to ensure efficient management of office tasks and priorities.
  • Excellent communication skills with a proficiency in verbal and written communication required for effective correspondence.
  • Ability to maintain confidentiality and discretion since this role involves handling sensitive company information.
  • Proven track record in calendar management for scheduling meetings, appointments, and ensuring no overlaps occur.
  • Experience in coordinating meetings, including preparation, agenda management, and follow-up activities.
  • Strong administrative support skills to assist the executive team in various office-related activities and initiatives.
  • Solid experience in administrative assistance with a focus on documentation, filing, and information management systems.
  • Capacity to multitask and prioritize tasks in a fast-paced environment, ensuring efficiency and attention to detail.


Roles and Responsibilities

  • Manage executives' schedules, including setting up meetings and appointments, and ensure all engagements are logged and prioritized.
  • Handle sensitive correspondence, ensuring that confidential information is protected at all times.
  • Act as a liaison between executives and clients, ensuring clear communication and addressing any urgent queries or tasks.
  • Organize and facilitate meetings, including preparing agendas, taking minutes, and distributing necessary documents and follow-up actions.
  • Assist with travel arrangements and itineraries for the executive team, coordinating with relevant agencies or services.
  • Prepare reports, presentations, and data as requested by executives to support decision-making and strategic planning.
  • Ensure the office environment is organized, well-maintained and supplies are ordered and stocked as needed.
  • Facilitate communication within the company, ensuring that all relevant information is passed to those concerned in a timely manner.

  • Executive Secretary

    6 months ago

    Thiruvananthapuram, India Adirekha Ayurveda Pvt Ltd Full time

    **Urgently Required!** **Executive Secretary** Adirekha Ayurveda private limited is seeking to employ an Executive Secretary to Director. **Requirement**: Writing skills Point) - Coordinate and manage the doctor's schedule, including appointments, meetings, and conferences. - Act as the primary point of contact between the doctor and internal/external...

  • Executive Secretary

    5 months ago

    Thiruvananthapuram, Kerala, India Adirekha Ayurveda Pvt Ltd Full time

    Executive Secretary Adirekha Ayurveda Pvt Ltd. is a leading Organisation in the field of Ayurvedic healthcare. Through a harmonious blend of Ayurvedic food, daily routines, rejuvenating body treatments, Panchakarma therapies, and yoga, we provide holistic healing solutions. With patients from over 61 countries, we have built a global reputation for...

  • Executive Secretary

    5 months ago

    Thiruvananthapuram, India Adirekha Ayurveda Private Limited Full time

    **Executive Secretary** Adirekha Ayurveda Pvt Ltd. is a leading organisation in the field of Ayurvedic healthcare. Through a harmonious blend of Ayurvedic food, daily routines, rejuvenating body treatments, Panchakarma therapies, and yoga, we provide holistic healing solutions. With patients from over 59 countries, we have built a global reputation for...

  • Company Secretary

    5 months ago

    Thiruvananthapuram, India Talent Linking Company Full time

    **COMPANY SECRETARY RESPONSIBILITIES** - Arranging meetings for the Board of Directors, Management Committee and AGM as well as coordinate to ensure that all resolutions have been implemented and complied with the Company's Articles of Association. - Ensuring the compliance of the Company and the Board of Directors with the relevant laws, rules &...

  • Semi Qualified Company Secretary

    3 weeks ago

    Thiruvananthapuram, Kerala, India Sandeep Jayachandran & Associates, Company Secretaries Full time

    **Overview**: The Semi Qualified Company Secretary is a crucial part of our team, responsible for leading and mentoring a group of executives to ensure the successful completion of assignments in compliance with the firm's standards. The Firm is a boutique Company Secretary Firm specialising in Corporate Law Compliances serving MSME businesses and Startups....

  • Personal Secretary

    5 months ago

    Sasthamangalam, Thiruvananthapuram, Kerala, India Creative IBS Full time

    Creative IBS is looking for a Personal Secretary with excellent communication skills. An educated and knowledgeable professional who can provide complete administrative support and manage multiple tasks related to the executive's responsibilities is needed. **JOB Requirements** - Superb executive administrative assistance and personal support abilities -...

  • Executive Corporate Governance Specialist

    2 weeks ago

    Thiruvananthapuram, Kerala, India Muthoot Pappachan Group Full time

    Job SummaryWe are seeking a seasoned Company Secretary to join our team at Muthoot Pappachan Group. The successful candidate will be responsible for overseeing corporate governance and ensuring compliance with the Companies Act, RBI, and SEBI regulations.This is an exciting opportunity for an experienced professional to make a significant impact on our...

  • Admin Executive

    6 months ago

    Thiruvananthapuram, India 99 Digits Full time

    **Admin Executive** **Job Responsibilities & skills required** - Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met and work is completed correctly - Assist in training staff members and new hires - Implement and monitor programs as directed by management, and see the programs through to completion -...

  • Front Office Executive

    6 months ago

    Thiruvananthapuram, Kerala, India Docthub Health Tech Private Limited Full time

    **Position: Front Office Executive** **Experience: 1- 3 Years** **Locations - Thiruvananthapuram, Kerala** **Educational Qualifications: DHA (Diploma in Hospital Administration)Bachelor Degree12th Science** **About Company: It is Health Care Industry** **Description** - Front Office Executive with hospital background preferred. - Communicate with...

  • Legal Secretarial Executive

    5 days ago

    Thiruvananthapuram / Trivandrum, India Connecting 2 Work HR Solutions Private Limited Full time

    The Executive plays a critical role in the operational efficiency of our firm, responsible for executing tasks promptly and maintaining the highest standards of professionalism in all client interactions. This role requires diligent management of daily responsibilities and active engagement in professional development.Key Responsibilities:• Task...

  • Operations Executive

    5 months ago

    Thiruvananthapuram, Kerala, India Muthoot Mercantile Limited Full time

    Responsibilities - RBI Compliance - Company act Compliance - Secretarial work - BSE compliance - Preparing entire agenda folders ,notice of board and its committee meetings & AGM/EGM. - Preparing Minutes and ensuring post-meeting compliance - Ensuring post AGM/EGM compliances under various corporate laws. Qualification: - Graduate with CS intermediate -...

  • Md Secretary

    6 months ago

    Thiruvananthapuram, India RAMACHANDRAN RETAIL PRIVATE LIMITED Full time

    Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc. - Attend meetings and keep minutes - Receive and screen phone calls and redirect them when appropriate - Make travel arrangements for executives - Handle confidential documents ensuring they remain secure Maintain electronic and paper records ensuring...

  • Company Secretary Trainee

    3 weeks ago

    Thiruvananthapuram, Kerala, India Sandeep Jayachandran & Associates, Company Secretaries Full time

    **Overview**: **Key Responsibilities**: - **Task Execution**: - Complete all assigned tasks efficiently and promptly, ensuring high-quality output. - Proactively update and manage entries in the project management tool to reflect current status of tasks. - **Documentation and Compliance**: - Maintain accurate and detailed time sheets and work notes,...