Facilities Management Specialist

1 month ago

Greater Bengaluru Area, India ReSource Pro Full time

Purpose of the Position

  • Supervises the admin and Facility department, including staff and contractor management, materials/inventory, key accounts, facilities and various office operations. Planning and coordinating administrative procedures and systems and devising ways to streamline processes. Ensure effectiveness and efficiency while maintaining or reducing various costs.


Principal Responsibilities

General Administration & Facilities Management:

  • Conduct regular facilities inspections to identify maintenance needs and safety hazards, ensuring a safe and well-maintained environment for all occupants.
  • Able to coordinate Facilities operation and maintenance works and the contracts on regular basis.
  • Manage relationships with external vendors and contractors to ensure high-quality work and cost-effective solutions for facility maintenance and improvement projects.
  • Assist in budget planning and monitoring for facility-related expenses to ensure financial efficiency and accountability.
  • Collaborate with other departments to support their facility-related needs and requirements, fostering a cohesive and supportive work environment.
  • Collect and analyze data for infographic dashboards, presentation for the Admin & Facilities Dept using latest applications and tools such as Power BI, Advanced Excel, MS Powerpoint etc.,
  • Prepare contract agreement(s) with BOQ, scope of work, specifications, statutory compliance, Service Level Agreements, Key Performance Indicators and other conditions of contracts.
  • Manage contractors review meeting plans, record MOM, follow-up on action items.
  • Develop and Maintain highest standard of document control procedure.
  • Prepare Admin & Facilities team functions bulletin and dashboards.
  • Maintain facility assets list and update the asset register periodically.


Security Management:

  • Providing leadership & direction for the Security team within the Campus. Loss prevention, Fire Safety & Emergency Management is key functions apart from training Security Staff on security procedures.
  • Monitoring of office security systems including Access control system, CCTV and providing compliance reports to Management.
  • Management of both physical and automated security systems including the security workforce, access control systems that ensure security of employees and office equipment’s.
  • Conduct security audit and monitor all the security records are updated daily basis.
  • Maintaining attendance and shift roster for the securities


Housekeeping Management:

  • To supervise and monitor the housekeeping services for providing clean, health and hygienic working environment.
  • Planning, organizing and directing team members to ensure the highest degree of guest satisfaction.
  • Purchase, re-order and maintain housekeeping supplies and inventory.
  • Conduct pre-event inspections of all discussion rooms, workstations, reception areas, pantry, washrooms, server room etc.
  • Maintain the housekeeping budget, providing billing summaries and expenses for all pre and post events.


Others:

  • Track Yearly Admin contracts and ensure timely renewals.
  • Monthly & Annual Administrative Budgeting.
  • Owning Internal & external Audit requirements.
  • Ability to document all Admin processes, establish & publish SLA’s.
  • Detail-Oriented and resourceful & abilities to multi-task effectively.


Job Description:

  • Minimum 5-6 years’ experience working as an executive in reputed organization,
  • Proven experience in generating high level reports, portfolios, infographic dashboards and presentation using latest application and tools such as Power BI, Advanced MS Excel etc.,
  • Recommended to have good career track record with reputed IT/ITES/FM companies.
  • Knowledge in Administration is an added advantage


Experience: 5-12 years

Location: Bangalore

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