CMA CGM | Assistant Manager
4 days ago
Reporting To : Manager Administration and Compliance
Location : Mumbai
Budget: Upto 11 LPA
Key responsibilities
Facility management & Bill Desk
Ensure pan india facility management through the internal outsourced support
Review facilities periodically within the budgetary and company guidelines and ensure optimum utilization of the facility infrastructures
Oversee the maintenance of office property, company flats, ensure timely competition of renovation work, wherever required
Assisting in Bill Desk functions and ensuring timely processing of the invoices.
Assisting the Team with the solution to their problems along with the required approvals.
Asset management
Supervise repairs, maintenance & replacement of office equipments, appliances, furniture & fixtures etc.
Facilitate asset management & tagging of all assets across multiples locations
Ensure optimum space allocation for workstations effective utilization of space and resources for new building or re-organizing current premises.
Real Estate - New Office Set up, Lease Renewal and Handover
Understanding the business requirements & engaging the IPC for sourcing the properties
Analyzing & evaluation the list of the properties provided by the IPC as per CCAI standard.
Compiling and collating all quotations after comparison of rates, service levels, strength, weaknesses, terms & conditions for functional head / hod’s evaluation of vendor(s)
Coordinating & arranging property inspection for functional head / HOD’s to review the strengths and shortcomings of the property.
Assisting functional head / HOD’s for intimation to the Head office team for seeking approval as per the laid SOP.
Reviewing the technical records maintained and ensuring timely updation.
Maintaining proper record, reconciliation of assets post completion of Interior fit out work and Turnkey projects
Checking on lease renewal tenure or termination request as required as per timeline.
Vendor management
Vendor management and vendor Assessment Pan India
Timely reviewing the records of all the AMC & Rate Contracts for all locations
Financial management
Achieves financial objective by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
Coordination with agencies
Liaising with government authorities, licenses department, local police authorities etc. For smooth and seamless compliance with required statutory and legal requirement across all locations
Possess knowledge of legal documentation, drafting & vetting compliance and diligence issues
Ensure compliance with health and safety standards and industry codes
General office operations
Coordinate with all the departments within the corporate office and branch offices
Monitor the overall functioning of processes, identifying improvement areas and implementing adequate measures to maximize stakeholder satisfaction level
Conducting Induction Programs for New Joinee.
Key performance standards
Facility Management, General Office Operations Asset Management , Vendor Management & Financial Management
Requirements and specific skills
6+ years working with shipping and facility management.
PG Preferred.
Excellent communications skills, verbal & written.
Excellent command over MS office.
Candidate with certification in administration & facility management, EHS, First Aider and fire safety will be preferred.
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