Manager – School Program Office

3 weeks ago

india MIT WPU Full time

Job Purpose: Coordinate with HOS, Associate Dean & Deans to ensure to complete the work assigned for School Program Office.


Key Accountability:

  • Operational

ERP

To ensure students updation, promotion, demotion activities in ERP

To ensure required updation is done for smooth functioning of academic activities through ERP

Coordination with respect to accreditation, rating & ranking related work for DHE , NIRF, AICTE etc. with IQAC Cell & Registrar Office.

EXAMINATION

Timely submission of attendance and Internal Continuous Assessment (ICA) report at the end of each trimester to the examinations department

To verify result analysis reports of Internal Continuous Assessment (ICA) and Term End Exam. (TEE) - program wise, course wise, & record the rankers information - yearly.

DOCUMENTATION

Drafting of Circulars / Notices for students, staff members and arrange to circulate to the concerns.

To coordinate with Admission department from time to time

Mentoring / counselling / Grievances redressed support to students

To coordinate, prepare budget for various students activities like industrial visits, rural immersion, national / international tour/ various events/ FDPs/ seminar/ workshops/ conferences etc.

To maintain the records of approved fees, program intake and addition/ deletion of the programs/ Scholarship/ concession etc.

To prepare the notes for Requisition school level requirements such as Stationery, Equipment’s, consumables & Refreshments etc & follow ups for procurement

To ensure all the Administrative Offices are functioning as per the standard operating procedure.

To prepare and submission of Annual Report

To collect the reports from the Coordinators of the schools and compile the consolidated report as required by the University authorities from time to time

HR

Calculate full time faculty requirement as per the workload/ norms in consultation with HoS and Dean.

Calculate visiting faculty requirement as per the workload/ norms in consultation with HoS and Dean & obtain necessary approvals.

To assist recruitment process initiated by HR

Act as assessing authority for AO non-teaching staff

To coordinate and maintain the record of Leave, Vacation and LWP etc.

To facilitate appraisal process for Teaching & non-teaching staff of all schools

MISCELLANEOUS WORK

Any miscellaneous work allotted to your office by the University authorities from time to time

To coordinate and support for various social initiatives of University/ MAEER

To coordinate for student election process ( CR, LR & Student Council )


Financial and Budget - Ensure budget pertaining to your areas of function is utilized, optimized and tracked

Collaborations

Maintain and build trusted relationships with academic leaders, partners, and stakeholders

Academic

Coordinate with HOS, Asso. Dean & Deans to ensure to complete the work assigned for School Program Office

Coordinate with all the Coordinators & Assistants of all the schools under respective purview for completion of work assigned for them

To arrange and execute Parents Meeting & keep record of it

To compile the SOPs for the work assigned for Program Offices

To coordinate to compile the Academic Calendar.

Prepare Weekly / Monthly, Trimester & Yearly MIS Reports

Coordinate for faculty feedback & record keeping

To maintain record of academic/ administrative approvals

To maintain the record of BOS, BOF and academic council meetings

To submit proposal for starting new program, change in intake, closing of existing program to the Registrar office

To get the academic and admin. related information on website

To coordinate with students for due fees as per fees schedule and reconcile with Accounts and Finance department.

To maintain course book (syllabus) copy on year-on-year basis

To issue monthly attendance defaulter letters

To coordinate with PhD scholars for periodic progress report and presentations.

To ensure smooth functioning of visiting faculty appointments, documentations and remuneration process

To administer academic hold in ERP for student with attendance, disciplinary issues

To verify and confirm students information, promotion, demotion and other related activities in ERP

Coordination with respect to accreditation, rating & ranking related work for NBA, Govt. authorities, UGC, AICTE, NIRF, various ranking bodies etc. with IQAC Cell & Registrar Office.

External Representation

  • MIT WPU on various professional bodies of repute which is value adding building relationship with the community, government agencies, society at large and with ultimate objective of building MIT WPU brand
  • represent the University in suits or proceedings by or against the University, the Registrar shall sign powers of attorney and verify the pleadings.

Person Specification


Substantial leadership and management experience

Able to provide effective and inspiring leadership by being actively involved in all programs and services, developing a broad and deep knowledge of all programs

External relations and Corporate engagement

The ability to advocate at the highest levels regionally and nationally on behalf of the University and to influence the decision maker.

Personal attributes and style

  • strong commitment to MIT WPU and its vision, ambitions, and values
  • ability and confidence to lead and work effectively with an experienced and capable senior leadership team, empowering leaders at all levels to deliver the Division’s ambitions;
  • ability to relate to and communicate effectively with staff at all levels in the Division, engaging them with the University’s vision and plans;
  • personal commitment to and record in effective and respectful partnership working across all staff groups;

Sound judgement and the ability and courage to make difficult but informed decisions, including on challenging issues;

  • personal and public communication and relations


Minimum Qualification & Experience

  • graduate from Premier Institutions, Ph.d Optional
  • to 10 years of experience in the relevant field.
  • is desirable that the candidate has previous exposure to the university environment

Communication & Working Relationship

Internal

  • Schools and Departments/function
  • Leadership


External

  • Agencies
  • academic networks and societies

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