Office Administrator

4 weeks ago

Chennai, India ZedBee Technologies Pvt Ltd., Full time

Overview:

We are seeking a detail-oriented and proactive Admin Executive to manage day-to-day administrative operations, support staff welfare, ensure smooth functioning of office facilities, and coordinate with multiple teams including Accounts, SCM/Projects, and HR. The role requires excellent organizational and coordination skills, with the ability to handle vendors, procurement, compliance, and employee support activities.

Key Responsibilities:

Administrative & Office Management:

  • Oversee day-to-day office administration and ensure smooth operations.
  • Manage attendance systems including biometric download and reporting.
  • Supervise housekeeping activities to maintain cleanliness and hygiene standards.
  • Ensure staff welfare facilities such as drinking water, travel bookings, and hotel arrangements.
  • Handle procurement and stock management of office stationery, consumables, printer toners, and related supplies.
  • Maintain rate contracts with vendors and oversee vendor coordination for housekeeping, printing, stationery, and consumables.
  • Ensure Wi-Fi and internet facilities (Hathway/RP) are functional and issues resolved in time.
  • Safe custody and handling of CEO's digital signature USB (with Finance/Admin as per policy).

Fixed Assets & IT Support:

  • Manage procurement, approval, and maintenance of fixed assets such as laptops, desktops, UPS, and batteries.
  • Oversee laptop battery replacements, repairs, and refurbishment of old laptops at minimum cost.
  • Maintain an updated list of fixed assets issued to employees.
  • Coordinate with vendors for printer servicing and IT-related support.

Employee Support:

  • Set up and manage official email IDs for new employees.
  • Handle Zoho email subscription renewals and vendor payments.
  • Manage PF/ESI compliance and liaison with EPFO officials.
  • Track and follow up on open PF withdrawal/transfer claims of ex-employees.

Finance & Petty Cash Support:

  • Manage petty cash disbursement and coordinate top-up with Accounts team.
  • Support Accounts in processing vendor bills and reimbursements.
  • Assist in debit card top-up processes.

SCM/Projects/Deployment Support:

  • Coordinate logistics activities for project deployments.
  • Manage Corporate Porter app – including top-up processes, admin rights, and balance monitoring.

Travel & Courier Management:

  • Handle travel bookings (railway/bus/air/hotel) for employees in line with company travel policy.
  • Prepare travel cost estimates, seek approvals, and follow up with management.
  • Manage courier services and ensure timely dispatch and receipt of documents and parcels.

Requirements:

  • Graduate in any discipline (preferably in Business Administration or related field).
  • 2–4 years of experience in Office Administration/General Administration roles.
  • Knowledge of procurement processes, vendor management, and compliance (PF/ESI).
  • Proficiency in MS Office and basic IT troubleshooting.
  • Strong organizational, multitasking, and coordination skills.
  • Ability to liaise effectively with internal teams and external vendors.
  • Good communication and interpersonal skills.

Key Attributes

  • Proactive and resourceful in problem-solving.
  • High level of integrity and responsibility.
  • Ability to work independently and manage multiple tasks simultaneously.
  • Strong attention to detail and commitment to process adherence.

Job Type: Full-time

Pay: ₹15, ₹30,000.00 per month

Benefits:

  • Health insurance
  • Provident Fund

Work Location: In person

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