Compliance Executive

2 months ago

Bangalore, India GoKhana Full time

About GoKhana - ToBox Ventures Pvt Ltd:

GoKhana is a full-stack B2B technology company that manages end-to-end food programs for corporates and enables the Next-Gen Digitized Cafeteria. Bringing together an imaginative blend of technology, logistics and food service management, GoKhana offers SaaS solutions to digitize corporate cafeterias and eateries in tech park. GoKhana’s award-winning solution brings our food partners, corporate partners, and their employees on a single, transparent platform. GoKhana is built around the principle of simplicity. Whether it is the simplicity of solving problems, eliminating the need for multiple apps for outlet types, or the absolutely intuitive ease of using the app. Website:

About Compliance Executive:

A Compliance Executive is a professional responsible for ensuring that an organization adheres to all relevant laws, regulations, and internal policies and procedures. They play a crucial role in preventing illegal, unethical, or improper conduct within the organization and can be found in a wide range of industries, including finance, healthcare, manufacturing, and more. Here's a comprehensive job description for a Compliance Executive.

Roles & Responsibilities:

Regulatory Compliance:

  • Stay updated on relevant laws, regulations, and industry standards applicable to the organization.
  • Interpret and communicate regulatory changes and their potential impact on the organization.

Labor Law Compliance:

  • Oversee the registration process for Shops & Establishments (S&E), Professional Tax (PT), and other required licenses under various Acts.
  • Generate monthly statutory challans and ensure timely submission for compliance with EPF, ESIC, PT, LWF, and other relevant Acts.
  • Track changes in labor laws and ensure company policies and procedures are up-to-date and compliant.

Vendor Compliance:

  • Collect and verify compliance-related documents from vendors during onboarding and periodically as per legal requirements.
  • Ensure that vendors are following all applicable labor laws and government mandates, including compliance with PF, ESIC, PT, LWF, Bonus, and Minimum Wages Act.
  • Maintain comprehensive compliance trackers for vendors, ensuring accurate documentation and regular updates.
  • Conduct audits of vendor compliance, flagging non-compliance issues, and assisting vendors in corrective actions.

Policy Development and Implementation:

  • Develop, update, and implement compliance policies and procedures.
  • Ensure that employees are aware of and adhere to these policies.

Compliance Tracking & Reporting:

  • Maintain detailed compliance trackers for internal and vendor compliance, documenting all required submissions and legal obligations.
  • Regularly submit compliance trackers and status reports to the management for review.
  • Coordinate the preparation and submission of required documents for audits and inspections by government authorities.

Monitoring Changes in Compliance Laws:

  • Keep up-to-date with daily changes in labor laws such as the Minimum Wages Act (MWA), PF, overtime regulations, and other relevant labor legislation.
  • Regularly review government notifications and updates to ensure the company remains compliant with any new laws or amendments.
  • Communicate any changes to the HR team and the vendors, ensuring that they follow the updated laws accordingly.

Risk Assessment:

  • Identify potential compliance risks and areas of vulnerability within the organization.
  • Conduct risk assessments and develop strategies to mitigate identified risks.

Documentation & Record Keeping:

  • Ensure the accurate filing and submission of compliance reports for statutory requirements, including annual returns under the Bonus Act, Minimum Wages Act, Payment of Wages Act, LWF, and Maternity Benefit Act.
  • Act as a liaison between the company, vendors, and relevant government bodies for compliance-related matters.

Prerequisites:

  • Bachelor's degree in a relevant field (e.g. HR, business, finance).
  • In-depth knowledge of labor laws and compliance requirements (PF, ESIC, PT, LWF, Bonus, Minimum Wages Act).
  • Proficiency in Excel for maintaining compliance records and trackers.
  • Strong analytical and problem-solving skills.
  • Excellent communication and interpersonal skills.
  • Attention to detail and the ability to work independently.
  • Experience in compliance-related roles is often preferred.

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