Administration Assistant/ Document Control

5 days ago

Chennai, India International Facility Engineering Full time

The Administrative Executive / Document Control plays a dual role in supporting the overall office administration and managing document control activities. This position is vital in ensuring smooth office operations, handling communications, supporting HR and finance functions, maintaining accurate document records, and ensuring compliance with organizational and regulatory standards.

Duties to Be Performed:

Administrative Support

  • Manage incoming and outgoing communications, including calls and emails, professionally.
  • Organize and schedule meetings, take minutes, and distribute accordingly.
  • Maintain office supplies inventory and place orders as needed.
  • Coordinate maintenance and repair of office equipment.
  • Support travel arrangements, logistics, and visitor management.
  • Provide general administrative support to executives and other departments as required.
  • Coordinate with internal departments and external vendors.
  • Support event planning and execution.
  • Draft and distribute internal communications and memos.
  • Assist in audit and compliance documentation.
  • Support onboarding and induction for new employees.
  • Maintain and update staff records and confidential documents.
  • Coordinate training sessions and HR-related tasks.
  • Assist finance and HR teams with administrative and data entry tasks.

Document Control

  • Manage the flow of incoming and outgoing documents, ensuring accuracy, proper filing, and version control.
  • Maintain both physical and digital document control systems.
  • Ensure documents are stored, archived, and retrieved per company standards.
  • Monitor compliance with documentation standards (e.g., naming conventions, formatting).
  • Distribute documents to relevant stakeholders and ensure timely approvals.
  • Prepare documentation status reports as required.

Job / Skills Requirement:

  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication abilities.
  • High level of accuracy and attention to detail.
  • Proficient in Microsoft Office Suite and document control systems (e.g., SharePoint).
  • Ability to work both independently and collaboratively in a fast-paced environment.
  • Discretion and professionalism in handling confidential information.

Interested candidate can send your resumes to -

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