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Office Admin Executive

4 weeks ago

Bengaluru, India Econz IT Services Private Limited Full time

About the Role

We are seeking a proactive and experienced Office Admin Executive to manage daily

office operations, front desk responsibilities, travel coordination, and employee

engagement. You will play a key role in ensuring a professional, organized, and

welcoming workplace environment, while supporting various administrative

functions and internal teams.

Key Responsibilities

Front Office & Visitor Management

  • Greet and manage all visitors, ensuring proper documentation and hospitality.
  • Maintain accurate records of visitors, employee movement logs, material

registers, and courier dispatch/receipts.

  • Handle front desk inquiries, calls, and general reception duties.

Housekeeping & Facility Management

  • Supervise housekeeping staff and ensure hygiene standards across the

premises.

  • Manage office pantry and ensure stock of essential supplies including

beverages, stationery, and hygiene /medical products.

  • Oversee maintenance of office assets (ACs, printers, coffee machines, etc.)

and coordinate with service vendors.

Vendor & Building Coordination

  • Act as the point of contact between Econz and HM the facility vendors
  • Manage access cards, facility issues, parking allocation, and general

building-related support.

  • Maintain relationships with office vendors and oversee contracts, renewals,

and service quality.

Travel Desk Management

  • Coordinate domestic and international travel including bookings, visas,

accommodations, and itineraries.

  • Internal cab/taxi arrangements for leadership when required
  • Maintain travel records, manage travel budgets, and process approvals and

reimbursements.

  • Assist senior leadership with last-minute changes or high-priority travel

needs.

Employee Engagement & Event Support

  • Collaborate with HR to organize in-house celebrations, offsites, and

engagement activities.

  • Manage event logistics including venue bookings, vendor coordination, and

on-ground execution.

Administrative Operations

  • Maintain and reconcile petty cash and administrative expense records.
  • Manage office inventory and procure supplies efficiently, keeping track of

usage and consumption.

  • Maintain digital admin records and improve internal processes using tools like

Google Sheets or Forms.

Reporting & Compliance

  • Assist in preparing monthly administrative expense reports and support

budgeting for office operations.

  • Ensure workplace compliance with safety, cleanliness, and facility standards.
  • Support internal audits and documentation needs related to administration.

Who We're Looking For

  • Graduate / Diploma in any discipline.
  • 3–5 years of experience in office administration, facilities, or admin support

roles.

  • Excellent communication and interpersonal skills; confident dealing with

internal and external stakeholders.

  • Strong multitasking and organizational abilities.
  • Proficiency in MS Office Suite, Google Workspace (Docs, Sheets, Forms), and

digital admin tools.

  • Detail-oriented, proactive, and able to manage operations independently.
  • Experience handling vendors, events, or facility coordination is a plus.

Join us and contribute to a workplace that values collaboration, growth, and

innovation.