Secretary To Chief Executive Officer

3 weeks ago

Pune, India The Language Skool Full time

Hello Everyone

We have an urgent requirement

Job Title: Secretary to CEO
Location: Remote / WFH (should be from Pune)
Reports To: Chief Executive Officer (CEO)

Key Responsibilities

1.Manage and maintain the CEOs calendar, schedule meetings, and coordinate appointments.

2.Organize and prepare for board meetings, academic council sessions, and management reviews including drafting agendas, recording minutes, and following up on action points.

3.Handle confidential correspondence, documents, and communication on behalf of the CEO.

4.Serve as the primary point of contact between the CEO's office and faculty, staff, students, parents, and external stakeholders.

5.Draft, review, and format official letters, reports, and presentations.

6.Assist in monitoring deadlines, project progress, and institutional compliance matters.

7.Coordinate travel arrangements, itineraries, and event logistics for the CEO.

8. Support in research, data collection, and preparation of briefing materials for meetings and presentations.

9.Maintain proper filing systems (digital and physical) for easy retrieval of important documents.

Qualifications & Skills

1.Bachelor's degree in Business Administration / Management / Education or related field.

2.Minimum 5 years of experience as Executive Assistant/Secretary, preferably in an educational or corporate environment.

3.Excellent verbal and written communication skills (English proficiency required; knowledge of additional languages is an advantage).

4.Strong organizational and time-management skills with the ability to prioritize effectively.

5.Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and digital communication tools.

6.High level of discretion, integrity, and professionalism in handling confidential information.

7.Ability to work independently and collaboratively in a fast-paced environment.

Personal Attributes

1.Professional demeanor and presentation.

2.Detail-oriented and proactive problem solver.

3.Strong interpersonal skills for liaising with diverse stakeholders.

4.Commitment to the mission and values of the educational institution.

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