Executive Assistant To Vice President

3 weeks ago

Ahmedabad, India Stallion Laboratories Full time

Job Description: Executive Assistant to Vice President (EA to VP):

Location: Corporate Office, Ahmedabad

Industry Preference: Pharmaceutical / Outsourcing / Life Sciences
Experience Required: 2+ years of executive support experience

Role Overview:

We are seeking a highly organized and dynamic Executive Assistant to support our Vice President. The ideal candidate will bring professionalism, strong communication skills, and the ability to manage complex schedules while acting as a trusted partner to senior leadership. This role requires a proactive individual who thrives in a fast-paced environment and ensures smooth operations within the organization.

Key Responsibilities:

  • Provide high-level administrative support including calendar management, meeting coordination, and confidential communication handling.
  • Act as a liaison between internal teams and external stakeholders, ensuring seamless communication and collaboration.
  • Prepare business reports, presentations, and analytical dashboards to support decision-making.
  • Anticipate executive needs, manage priorities, and ensure efficient workflow across departments.
  • Coordinate domestic and international travel, expense management, and event planning.
  • Support expatriate executives with cross-cultural coordination and operational assistance.
  • Leverage technology tools such as Microsoft Office Suite, Microsoft Teams, and PowerPoint for presentations and communication.

Desired Skills & Qualifications:

  • Proven experience as an Executive Assistant / Administrative Professional, preferably in pharmaceutical or outsourcing industries.
  • Strong command of Microsoft Office (Word, Excel, PowerPoint) and Teams administration.
  • Excellent business communication, interpersonal, and stakeholder management skills.
  • Ability to anticipate needs, prioritize tasks, and manage multiple deadlines.
  • A proactive, enthusiastic, and collaborative approach to work.
  • Interest or exposure to digital marketing and social media management will be an added advantage.

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