
Virtual Admin Executive
5 days ago
We're Hiring: Virtual Admin Executive (US Time Zone)
Location:
Remote –
Mumbai, Chennai, Pune
Full-Time | Long-Term | Night Shift (US Hours)
Are you a detail-oriented professional with experience in administration and payroll? Do you thrive working in a fast-paced, remote environment? Join our dynamic team as a
Virtual Admin Executive
supporting our US-based clients
About the Role
As a Virtual Admin Executive, you'll handle key administrative and communication tasks to ensure smooth operations across multiple client accounts. This is a great opportunity to build a stable, long-term career while working from the comfort of your home.
Working Hours
- Summer (March 8 – Nov 7):
6:30 PM – 2:30 AM IST - Winter (Nov 8 – March 7):
7:30 PM – 3:30 AM IST - Days:
Monday to Friday
Key Responsibilities
- Client communication via phone and email
- Invoicing and payment follow-ups
- Organizing and updating files from emails and secure websites
- Converting financial documents into QBO files
- Coordinating with state authorities and internal team
- Sending reminders for deadlines and meetings
- Scheduling Zoom calls and maintaining calendars
Essential Skills
- Excellent spoken and written English
- Proficiency in MS Office (Excel, Outlook, Word), Google Workspace, Zoom, and Teams
- Strong email etiquette and admin writing skills
- Tech-savvy with a stable internet connection and quiet WFH setup
Preferred Qualifications
- Experience with US clients and business culture
- Previous roles in payroll, admin, or call centers
- Bachelor's degree (preferred but not mandatory)
Note:
- Must be available during US business hours
- Moonlighting is not permitted
What We Offer
- Competitive salary
- 8 US holidays off (no other paid leaves)
- Company-provided phone and laptop
- Supportive and collaborative team environment
How to Apply
Send your
resume
and
professional references
to:
Shortlisted candidates will undergo a thorough background check.
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