Executive assistant

2 weeks ago

Thane, India Ascend Strategic Finance Partners Full time

Company DescriptionOur client is an integrated food-service supply chain company, offering 3 PL, 4 PL,and sourcing models across India and Indonesia. They serve QSR, HORECA, and institutional customers through world-class logistics, warehousing, and distribution solutions.Role DescriptionThis role acts as a trusted partner to the MD & CEO providing high-level support in managing business priorities, coordinating with the leadership team, ensuring timely execution of decisions, and driving CEO/MD-led projects. The role demands strong analytical, communication, and coordination skills, with the ability to translate ideas into actionable plans and outcomes.ResponsibilitiesBusiness MIS & Analytics- Compile and maintain business MIS reports (daily, weekly, monthly) for the CEO’s review.- Coordinate with leadership teams to ensure timely submission of updates, KPIs, anddashboards.- Support review meetings with data preparation and summary analysis.Leadership Interface & Project Management- Work closely with leadership team members to track and drive cross-functional projects initiated by the MD & CEO.- Monitor progress against defined deliverables, highlighting risks or delays proactively.- Prepare progress updates, briefing notes, and presentation decks for leadership and board reviews.- Act as a bridge between the CEO office and business functions to ensure alignment on strategic priorities.CEO/MD Projects & Idea Implementation- Capture and document ideas, directions, and initiatives shared by the MD & CEO.- Conduct background research, benchmarking, and feasibility analysis on identified ideas or business opportunities.- Translate concepts into structured project charters and actionable steps with timelines and ownership.- Follow through implementation by coordinating with relevant functions.External Communication & Representation- Coordinate interactions with customers, partners, and external stakeholders.- Manage correspondence, emails, and calls on behalf of the MD & CEO.- Support social media content review and approvals related to the company or leadership messaging.Executive Support & Coordination- Manage daily administrative and operational priorities of the MD & CEO.- Prepare and coordinate high-quality presentations, reports, and dashboards.- Handle calendar management, meeting scheduling, and logistics for internal and external engagements.- Draft, record, and circulate minutes of meetings and follow up on agreed action points.- Maintain confidentiality of sensitive and strategic information.Qualifications & Experience- Graduate / Post-graduate in Business Administration, Commerce, or related discipline.- 3 - 4 years of relevant experience as an Executive Assistant, Project Coordinator, Business Analyst or in a- similar leadership support role- Preference will be given to prior experience in logistics or food services businesses.Skills- Excellent written and verbal communication.- Proficiency in MS Excel, Power Point, and Word.- Strong organizational, coordination, and time-management skills.- Analytical mindset; ability to prepare reports and summaries for decision-making.- Integrity and discretion in handling confidential information.- Ability to work under pressure with changing priorities.- Problem-solving and interpersonal skills for managing multiple stakeholders.

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