Executive Assistant

22 hours ago

india SuperAGI Full time

About us:

SuperAGI is pioneering the future of Artificial General Intelligence with groundbreaking research and innovative AI products. Our mission is to transform the future of applications through intelligent, autonomous solutions that drive unparalleled efficiency and growth. We are building a world where AI and human intelligence collaborate seamlessly to achieve extraordinary outcomes. If you are passionate about AI and eager to be part of a team that is shaping the future, SuperAGI is the place for you.


Job Description:

We are seeking a proactive Executive Assistant to provide high-level administrative support to senior executives. Responsibilities include managing calendars, coordinating meetings, and handling correspondence. The ideal candidate will have strong organizational skills, excellent communication abilities, and experience in a similar role. Discretion in handling confidential information are essential.


Key Responsibilities:

  • Administrative Support: Manage the executive’s calendar, schedule appointments, meetings, and travel arrangements. Ensure the executive is well-prepared for meetings and events.
  • Communication Management: Serve as the primary point of contact for internal and external stakeholders, manage correspondence, emails, and phone calls on behalf of the executive.
  • Meeting Coordination: Organize and coordinate meetings, prepare agendas, take detailed minutes, and follow up on action items.
  • Document Management: Draft, review, and edit reports, presentations, and other documents as needed. Maintain an organized filing system for confidential and sensitive information.
  • Travel Coordination: Arrange domestic and international travel, including booking flights, accommodation, and handling visa applications when required.
  • Project Management: Assist with special projects, including research, preparing materials, and ensuring deadlines are met.
  • Event Planning: Coordinate company events, team meetings, and offsite activities as needed.
  • Relationship Management: Build strong relationships with internal team members and external partners. Act as a liaison between the executive and various departments or clients.
  • Expense Management: Process and track expense reports, and assist in managing the executive’s budget where necessary.


Qualifications:

  • Education: Bachelor’s degree in Business Administration, Communications, or related field preferred.
  • Experience: 3-5 years of experience as an Executive Assistant or similar role supporting senior executives in US from India.


Skills:

  • Excellent organizational and time management skills.
  • Strong verbal and written communication skills.
  • Discretion and ability to handle confidential information.
  • Ability to prioritize and handle multiple tasks with minimal supervision.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience with travel coordination and event planning.
  • Familiarity with project management software is a plus.


Personal Attributes:

  • Highly proactive and able to anticipate needs.
  • Problem-solving and decision-making skills.
  • Professional demeanor and strong interpersonal skills.
  • Ability to work independently and as part of a team.

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