Executive Assistant

3 days ago


bangalore, India Zimplistic Full time
Zimplistic is a team of Inventors, and Creators working at the intersection of cutting-edge AI, Robotics, and IoT with a mission to simplify our experiences with the food we love the most.
Our first product Rotimatic, an AI-powered Roti making robot is the global #1 in its category. We are a 15-year-old, profitable business with a long-term growth plan in motion.
Job Summary: The Executive Assistant to the founders will provide high-level administrative support, ensuring the CEO's office runs smoothly and efficiently. This role involves managing special projects, coordinating events and meetings, handling communication, and managing schedules. The ideal candidate will be a detail-oriented professional with exceptional organizational skills and the ability to handle sensitive information with discretion.
Please note this is a fulltime onsite role in Bengaluru
Key Responsibilities:
Project Management:
Lead and coordinate strategic projects from inception to completion, ensuring they align with the company's goals and objectives.
Develop project plans, set deadlines, assign responsibilities, and monitor progress.
Operations Management:
Act as a key advisor to the CEO, providing insights and recommendations on various strategic initiatives.
Facilitate communication and collaboration between departments to ensure alignment with company objectives.
Oversee the daily operations of the executive office, ensuring efficiency and effectiveness.
Manage special projects and initiatives as assigned by the CEO.
Develop and implement office policies and procedures to improve productivity and efficiency.
Executive Support:
Provide comprehensive administrative support to the CEO, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Prepare and edit correspondence, presentations, and reports.
Handle confidential information with discretion.
Communication:
Draft and manage internal and external communications on behalf of the CEO.
Serve as a liaison between the CEO and other executives, employees, and external stakeholders.
Coordinate and facilitate executive team meetings, including preparing agendas, taking minutes, and following up on action items.
Qualifications:
Education: Bachelor's degree is required.
Experience: Minimum of 5 years of experience as an executive assistant, preferably in a technology or robotics company.
Skills:
Exceptional organizational and time management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to manage multiple tasks and priorities in a fast-paced environment.
High level of discretion and professionalism in handling confidential information.
Strong interpersonal skills and the ability to work effectively with diverse teams.

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