Executive Assistant
1 month ago
Role: Executive Assistant
Responsibilities
- Conserves executive’s time by reading, researching and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications .
- Maintains a repository of Investments across multiple domains in an efficient manner.
- Calendar Management - Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.
- Prepares reports by collecting and analyzing information.
- Be active on WhatsApp, Emails and Slack in order to stay updated with the information – crucial for improving TAT.
- Keeps all the information like KYC Documents, recent purchases, login credentials, card details, and contacts handy as these could be required anytime.
- Manage day to day operations of the executive (personal requirements and professional).
- Tracks expenses and maintains invoices & ledgers.
- Maintains confidence and protects operations by keeping information confidential.
- Acts as a linking pin between the executive and internal and external stakeholders by transmitting communication professionally.
- Completes projects by assigning work to clerical staff and follows up on results.
- Makes sure that the executive’s productivity is increasing by providing concrete suggestions for quick decision making.
- Contributes to team efforts / projects by accomplishing related results as needed.
Requirements
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Expert-level has written and verbal communication skills
- Emotional maturity
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
- Familiar with tools like Notion, MS office and G-suite
- Takes up new tasks and challenges confidently – takes full ownership
- Smart working style, never give up attitude, and professional behaviour
- Strong work tenure: 1 to 3 years of experience supporting C-Level Role
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