Event & Exhibition Operations Manager

1 day ago

Delhi, India Ecube Corporate Solutions Pvt Ltd Full time
Job Description: Event & Exhibition Operations Manager
Position: Operations Manager – Events & Exhibitions
Department: Operations / Events
Reports to: Head – Operations / Director – Events
Location: (Chennai)
Employment Type: Full-time
Role Overview
The
Event & Exhibition Operations Manager
will be responsible for the
planning, execution, and delivery of corporate events, exhibitions, and brand activations . The role requires strong operational expertise, vendor management, and hands-on supervision to ensure projects are executed on time, within budget, and at the highest quality standards.
Key Responsibilities
Planning & Execution
Develop detailed event & exhibition project plans, checklists, and timelines.
Lead operational planning for large-scale events, trade shows, and exhibitions.
Coordinate venue layouts, stall fabrication, stage setups, branding, AV, and logistics.
Ensure compliance with safety, legal, and regulatory requirements.
Vendor & Logistics Management
Source, negotiate, and finalize vendors (fabrication, AV, décor, logistics, manpower, etc.).
Supervise fabrication houses for stall construction, signage, and installation.
Oversee logistics — transport, storage, materials, and manpower allocation.
On-Site Operations
Lead the setup and dismantling process of exhibitions and events.
Manage show-day operations — registration, exhibitor support, crew management.
Act as the single point of contact for vendors, clients, and stakeholders on-ground.
Troubleshoot operational challenges and ensure seamless execution.
Financial & Reporting
Prepare and monitor project budgets and cost sheets.
Ensure timely vendor payments and cost efficiency.
Deliver post-event reports with learnings and improvements.
Team & Client Coordination
Collaborate with client servicing, creative, and production teams.
Maintain clear communication with clients regarding operations and timelines.
Guide and mentor junior operations executives and on-ground staff.
Key Skills & Competencies
Strong knowledge of
exhibition operations, stall fabrication, and event logistics .
Excellent planning, organizational, and multitasking skills.
Vendor management & negotiation expertise.
Strong leadership with ability to manage large on-ground teams.
Problem-solving mindset with quick decision-making ability.
Proficiency in MS Office, AutoCAD/SketchUp knowledge is an advantage.
Qualifications & Experience
Graduate in Event Management, Operations, Hospitality, or related field.
5–8 years
of proven experience in event & exhibition operations.
Hands-on experience in
corporate exhibitions, trade shows, conferences, and large-scale events .
Flexible to travel and work irregular hours as per event schedules.
KPIs (Key Performance Indicators)
Timely and smooth delivery of exhibitions & events.
Cost optimization without compromising quality.
Client satisfaction and repeat business.
Efficiency of vendor and crew management.
Zero operational lapses or escalations.

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