Business Coordinator

3 weeks ago

Ernakulam, India IC Pro Full time

Role
: Business Coordinator

Location:
Kochi / Remote

Preferred Working Hours:

Evening IST (from 7:00 PM onwards)
– 8 hours per workday

We are seeking a proactive and detail-oriented Business Coordinator to support our USA Division, IC Pro Americas Inc. The main work will involve searching for and then making offers for the US Government projects. This work involves identifying suitable government opportunities, sourcing materials on equipment, preparing proposals and when successful, managing the project deliverables on time and within the budget.

This is an excellent opportunity for a motivated individual to be a member of a high performing team involved in an international business environment and gain exposure to the sourcing, procurement and bidding process with the USA Federal Government projects. Training and required coaching will be provided, so this role is ideal even for candidates at the beginning of their careers. The US Government procures material and equipment worth about one trillion dollars annually and as such there will always be interesting challenges of sourcing and working on a wide range of projects.

Job Responsibilities


• Learn and understand the process of participating in US Government projects (training and coaching will be provided).


• Search for government projects relevant to our business sectors.


• Read and understand the full scope of work, including commercial and technical clauses.


• Identify makers or vendors, prepare requests for quotes and contact suppliers to get the best commercial and technical quotes from the suppliers.


• Communicate with vendors to clarify the received quotes and ensure all requirements are met and negotiate terms when needed.


• Prepare proposals and offers in the required format and coordinate with the IC Pro Americas team for final submission.


• Track the status of submitted proposals and awarded projects.


• Contribute ideas to improve our success rate in winning government contracts.


• Stay updated on relevant US government procurement platforms (e.g., ) and evolving trends and regulations.


• Work collaboratively with the team and contribute to the team's success.

Candidate Profile


• Education: Bachelor's or Master's Degree in Engineering, MBA, or both.


• Experience: 0–2 years (Fresh graduates are welcome).


• Must be Proficient in Microsoft Office (Excel, Word, PowerPoint), PDF and internet searches.


• Excellent verbal, interpersonal, and written communication skills.


• Strong attention to detail and a proactive approach to work.


• Ability to manage multiple tasks and meet tight deadlines.


• Analytical thinking and problem-solving mindset.


• Willingness to work evening shifts and provide coverage during US time zones once fully trained.


• Knowledge or interest in Artificial Intelligence (AI) is a plus.


• Prior experience in B2B operations or technical fields is an added advantage.

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