Administrative Officer

4 weeks ago

Chennai, India PKF SRIDHAR & SANTHANAM LLP Full time

As an Administration Officer in PKF India you will play a key role in supporting the daily operations and ensuring that the administrative functions help the firm run efficiently. The role is crucial in facilitating effective operation of the consulting practice and ensuring that consultants can focus on delivering value to their clients. Your roles and responsibilities are often varied, spanning several areas of the business.


Roles and Responsibilities:


The ideal candidate for this position is someone who has a demonstrated capability to act as a strong admin to ensure quality and professional work environment in the workplace while overseeing other tasks as given below:


Document Management:

  • Creating, maintaining, and managing documents and files, including contracts, proposals, and reports.
  • Ensuring all documents are stored securely but are readily accessible to staff.
  • Handling confidential and sensitive information with discretion.

Scheduling and Coordination:

  • Managing calendars for senior management, including scheduling meetings, appointments, and travel arrangements.
  • Coordinating logistics for client meetings and internal events, including video conferences and off-site meetings.
  • Assisting with the preparation of meeting materials and presentations.

Communication:

  • Serving as a point of contact for both internal and external stakeholders.
  • Managing incoming calls and correspondence (email, letters, packages etc.).
  • Facilitating smooth communication between different levels of the organization.

Office Management:

  • Ordering and maintaining office supplies and equipment.
  • Ensuring the office environment is organized and functional, which can include space planning and coordinating with IT support.
  • Managing office maintenance issues for a safe and efficient work environment.

Client Support:

  • Assisting in client onboarding processes.
  • Providing general support to clients if needed.
  • Ensuring client interactions are logged and tracked in customer relationship management (CRM) systems.

Human Resources Support:

  • Assisting with recruitment tasks such as scheduling interviews and organizing candidate assessments.
  • Onboarding new employees by providing them with the necessary resources and orientations.
  • Keeping track of employee records and assisting with payroll processing.

Compliance and Procedures:

  • Ensuring all business processes and activities comply with relevant legal and regulatory standards.
  • Helping to implement and maintain procedures/office administrative systems.

Project Assistance:

  • Supporting project teams in administrative capacities.
  • Preparing and updating project schedules and deadlines.
  • Assisting in project reporting and documentation as needed.

Data Management and Reporting:

  • Entering data into databases and spreadsheets.
  • Preparing regular reports on expenses, office budgets, and other expenditures.


Expectations for the role:

The candidate is expected to be highly organized, have excellent communication skills, and be adept at managing multiple tasks simultaneously. Must be willing to work under tight deadlines and are expected to handle a variety of challenges and changes. Ex. Military officers will be given higher weightage for this role.

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