Administration Manager

4 weeks ago

Delhi, India Urbanleaf Infrastructure Full time

Job Description for Administrative Assistant

Key Responsibilities

Communication & Correspondence:

  • Answer phones, respond to emails and other inquiries, and handle incoming and outgoing mail.
  • Scheduling:
  • Manage calendars, schedule appointments and meetings, and coordinate travel arrangements.
  • • Document Management:
  • Draft, edit, and prepare documents, reports, presentations, and memos.
  • • Record Keeping:
  • Create and maintain organized physical and electronic filing systems and databases.
  • • Office Operations:
  • Order and maintain office supplies, manage inventory, and ensure office equipment is functioning correctly.
  • • Support:
  • Assist team members with administrative tasks, provide general office support, and serve as a central point of communication.
  • • Event & Project Coordination:
  • Assist with event planning, logistics, and support for various projects and initiatives.
  • • Financial Support:
  • Assist with tracking expenses, managing basic bookkeeping, and submitting and reconciling expense reports.
  • Required Skills & Qualifications
  • • Technical Skills: Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
  • • Organizational Skills: Strong ability to organize, prioritize, and multitask effectively.
  • • Communication Skills: Excellent written and verbal communication abilities in English and Hindi.
  • • Interpersonal Skills: A professional demeanor and ability to work well with others.
  • • Problem-Solving: Strong problem-solving skills and attention to detail.
  • • Experience: Proven full time experience of 5 years as an Administrative Assistant or in a similar clerical role.
  • Key skills for an administrative assistant are strong communication, multitasking, time management, attention to detail, and proficiency in office software like Microsoft Office.
  • Previous experience of working in an office handling civil tenders is an added advantage.

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