
Administration Manager
4 days ago
Job Description for Administrative Assistant
Key Responsibilities
Communication & Correspondence:
- Answer phones, respond to emails and other inquiries, and handle incoming and outgoing mail.
- Scheduling:
- Manage calendars, schedule appointments and meetings, and coordinate travel arrangements.
- • Document Management:
- Draft, edit, and prepare documents, reports, presentations, and memos.
- • Record Keeping:
- Create and maintain organized physical and electronic filing systems and databases.
- • Office Operations:
- Order and maintain office supplies, manage inventory, and ensure office equipment is functioning correctly.
- • Support:
- Assist team members with administrative tasks, provide general office support, and serve as a central point of communication.
- • Event & Project Coordination:
- Assist with event planning, logistics, and support for various projects and initiatives.
- • Financial Support:
- Assist with tracking expenses, managing basic bookkeeping, and submitting and reconciling expense reports.
- Required Skills & Qualifications
- • Technical Skills: Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- • Organizational Skills: Strong ability to organize, prioritize, and multitask effectively.
- • Communication Skills: Excellent written and verbal communication abilities in English and Hindi.
- • Interpersonal Skills: A professional demeanor and ability to work well with others.
- • Problem-Solving: Strong problem-solving skills and attention to detail.
- • Experience: Proven full time experience of 5 years as an Administrative Assistant or in a similar clerical role.
- Key skills for an administrative assistant are strong communication, multitasking, time management, attention to detail, and proficiency in office software like Microsoft Office.
- Previous experience of working in an office handling civil tenders is an added advantage.
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