Controller of Examination

3 weeks ago

Jaipur, India IIHMR University Full time

IIHMR University seeks an experienced and detail-oriented Controller of Examination to lead, organise, and supervise all university examination-related processes. This key administrative position involves ensuring efficient and transparent examination operations, maintaining academic standards, and ensuring compliance with UGC and university guidelines. The Controller of Examination will coordinate with academic departments, manage result processing, and oversee student record management.


Key Responsibilities:

  1. Plan and oversee all examination activities, including scheduling, communication, and adherence to the academic calendar.
  2. Coordinate with academic departments to ensure alignment with curriculum schedules and university policies.
  3. Supervise the question paper setting and secure storage processes, maintaining strict confidentiality.
  4. Organise secure distribution of question papers in accordance with university protocols.
  5. Ensure accurate and timely processing of exam results, with a focus on data security and transparency.
  6. Oversee the issuance of grade sheets, transcripts, and degree certificates.
  7. Maintain examination standards in compliance with UGC and any relevant regulatory guidelines for healthcare and management education.
  8. Conduct periodic reviews and audits of examination procedures to ensure quality and integrity.
  9. Lead and support the examination office team, setting performance standards and ensuring training on updated examination protocols.
  10. Manage the department’s resources effectively to maintain smooth operations.
  11. Address examination-related grievances, including re-evaluation requests and discrepancies, in accordance with university policy.
  12. Implement technology solutions to improve examination processes, such as online examination portals, digital evaluation systems, and automated result processing.
  13. Review and enhance examination protocols regularly to promote accuracy and efficiency.
  14. Liaise with faculty, department heads, and other stakeholders to ensure smooth and transparent exam operations.
  15. Represent the examination office in discussions with academic and regulatory bodies as needed.


Required Skills

  1. Strong leadership, organizational, and administrative skills.
  2. Proficiency in digital examination management systems and data security.
  3. Knowledge of academic and regulatory compliance standards (UGC, relevant standards for healthcare and management education).
  4. Effective communication and problem-solving abilities.
  5. Ability to perform well under pressure and meet stringent deadlines.


Qualification

Ph.D. from a recognized university or equivalent qualification preferred.


Experience

  • At least 8-10 years of experience in academic administration, with a minimum of 5 years in a similar role managing examinations or student assessments.
  • Demonstrated experience in handling examination cycles, from scheduling and administration to result processing and certification.

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