Billing & Accounts Administrator (AP/AR)
4 weeks ago
Own Telelink’s end-to-end billing and collections cycle and keep cashflow smooth. You’ll raise accurate invoices, manage accounts payable/receivable, reconcile bank feeds, and provide clean month-end numbers so the team can move fast.
Key Responsibilities
- Billing & Invoicing
- Generate sales invoices from CRM/work orders; maintain price lists & contract terms.
- Issue credits/adjustments; ensure GST/BAS compliance and correct chart coding.
- Accounts Receivable
- Allocate receipts, monitor ageing, follow up overdue accounts, and manage payment plans.
- Reduce DSO through proactive reminders and clear dispute resolution.
- Accounts Payable
- Process supplier invoices & expenses, match to POs, schedule payments, maintain vendor records.
- Banking & Reconciliations
- Daily bank feed reconciliation; investigate variances; maintain petty cash/corporate cards.
- Reporting & Compliance
- Weekly AR/AP summaries, cashflow forecasts, month-end journals and accruals.
- Support BAS preparation with external accountant; maintain audit-ready records.
- Process & Systems
- Improve billing workflows and approval paths; document SOPs.
- Keep finance data in sync between Xero/MYOB (or equivalent) and the CRM.
- Internal & Customer Support
- Be the first point of contact for invoice queries; support Sales/Projects with quote-to-cash hygiene.
Success Metrics (KPIs)
- Invoice accuracy ≥ 99%
- DSO trending down and within target
- AR >60 days
- AP processed on time (100% by due date)
- Month-end close completed within 5 business days
Skills & Experience
- 2–4+ years in billing, AR/AP, or accounts admin (SMB environment ideal).
- Proficient with Xero or MYOB, Excel/Google Sheets; comfortable with CRMs (HubSpot/Zoho/Salesforce).
- Solid understanding of GST/BAS, credit control, and reconciliations.
- High attention to detail, confidentiality, and customer-friendly communication.
- Nice to have: telecom/IT services experience; exposure to recurring/subscription billing.
Qualifications
- Cert IV in Accounting & Bookkeeping (or similar) preferred; equivalent experience considered.
- Police check/working with vulnerable people clearance (or willingness to obtain) appreciated.
What We Offer
- Stable, long-standing Adelaide business (40+ years) with supportive team.
- Flexible hours and hybrid work options.
- Training on our systems and products; clear processes and room to improve them.
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