Tendering Specialist

4 weeks ago

Bengaluru, Karnataka, India Big Payrolls Solution Private Limited Full time

Role Overview:

The Tendering Specialist will be responsible for identifying, preparing, and submitting tenders for infrastructure projects (roads, highways, bridges, urban development, etc.). The role requires a strong understanding of contract conditions, pricing strategies, government portals (like CPPP, IREPS, state e-procurement), and compliance with tender requirements.

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Key Responsibilities:

1. Tender Identification & Evaluation


• Track government and private e-procurement portals daily for relevant tenders.


• Evaluate eligibility criteria, scope of work, and risks before participating.


• Prepare tender synopsis and present feasibility reports to management.

2. Tender Preparation & Submission


• Coordinate with estimation, design, finance, and legal teams for inputs.


• Compile technical & financial bids as per client requirements.


• Ensure timely submission of bids (online/offline) with complete documentation.

3. Cost Estimation & Pricing


• Work with the estimation team to prepare competitive pricing.


• Analyze BOQ, material, manpower, and subcontracting requirements.


• Recommend pricing strategies based on competitor analysis.

4. Liaison & Coordination


• Coordinate with government bodies, consultants, and clients for clarifications.


• Attend pre-bid meetings, site visits, and client interactions.


• Follow-up on tender results and maintain relationships with authorities.

5. Documentation & Compliance


• Maintain updated vendor registrations, certificates, and statutory compliances.


• Ensure adherence to legal, tax, and technical documentation in tenders.


• Maintain tender MIS reports, success ratios, and competitor insights.

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Qualifications & Experience:


• Bachelor's Degree in Civil Engineering / Construction Management / Business Administration.


• 5–8 years' experience in tendering/contracts in infrastructure/construction sector.


• Strong knowledge of EPC, PPP, BOT tendering models.


• Proficiency in government e-procurement portals (CPPP, IREPS, GEM, etc.).


• Excellent MS Excel, MS Project, and documentation skills.

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Key Skills:


• Strong analytical and negotiation skills.


• Excellent written & verbal communication.


• Ability to handle multiple tenders simultaneously under tight deadlines.


• Networking with government officials and industry stakeholders.


• Detail-oriented with strong compliance mindset.

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Performance Indicators (KPIs):


• Tender Success Ratio (% bids won vs. submitted).


• Timely submission of bids without compliance errors.


• Accuracy of cost estimates and profitability of secured projects.


• Quality of market intelligence and competitor analysis reports.

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