Department Secretary

3 weeks ago

Gurugram, India NEXUS CONSULTING SOLUTIONS Full time

Job Title: Department Secretary / Project Coordinator – Project Parivartan

Location:
Head Office, Gurgaon

Department:
Project Management Office

Employment Type:
Contract (11 Months)

Budget:
₹75,000 per month

Working Days:
5 days a week (General working hours, no shifts)

About the Role

We are seeking a highly organized and proactive
Department Secretary / Project Coordinator
to provide critical support for
Project Parivartan
, a key strategic initiative. This role serves as the operational backbone of the project, ensuring seamless coordination, clear communication, and rigorous follow-ups to keep the project on track.

The ideal candidate will have excellent organizational skills, strong communication abilities, and the ability to thrive in a fast-paced, dynamic environment.

Key Responsibilities

Project Administration & Coordination

  • Manage the complete
    project calendar
    including scheduling, prioritization, and coordination of daily, weekly, and fortnightly meetings for core and extended teams.
  • Prepare and circulate detailed
    Minutes of Meetings (MoMs)
    , capturing key discussions, decisions, and summarizing action items with owners and deadlines.
  • Track all
    project deliverables and action items
    , ensuring timely reminders and identifying potential risks or delays.
  • Provide end-to-end support for
    SteerCo (Steering Committee) meetings
    , including agenda creation, material preparation, and minute-taking.

Stakeholder Liaison & Communication

  • Serve as the primary
    point of contact
    between the project team, the broader organization, and external consultants.
  • Draft and manage
    project communications
    , including internal updates, announcements, and coordination with consultants.
  • Proactively follow up with stakeholders on
    data requests, reports, and other critical information
    to ensure on-time delivery.

Execution & Monitoring Support

  • Support the monitoring and tracking of
    trial executions
    within factory environments.
  • Conduct follow-ups on trial outcomes and ensure all related action items are completed.

Who You Are

  • Experience:
    2–4 years in project coordination, department secretary, executive assistant, or similar role (preferably in large organizations or consulting environments).
  • Skills:
  • Strong organizational ability with exceptional attention to detail.
  • Excellent written and verbal communication skills.
  • Proactive, assertive, and able to work independently with minimal supervision.
  • Technical Proficiency:
  • Proficient in Microsoft Office Suite (Outlook, PowerPoint, Excel).
  • Exposure to project management tools (Asana, Jira, MS Project, Smartsheet) is a plus.
  • Background:
    Experience in manufacturing, operations, or supply chain environments will be an advantage.

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