Department Secretary

2 days ago

Gurugram, India NEXUS CONSULTING SOLUTIONS Full time

Job Title: Department Secretary / Project Coordinator – Project Parivartan

Location:
Head Office, Gurgaon

Department:
Project Management Office

Employment Type:
Contract (11 Months)

Budget:
₹75,000 per month

Working Days:
5 days a week (General working hours, no shifts)

About the Role

We are seeking a highly organized and proactive
Department Secretary / Project Coordinator
to provide critical support for
Project Parivartan
, a key strategic initiative. This role serves as the operational backbone of the project, ensuring seamless coordination, clear communication, and rigorous follow-ups to keep the project on track.

The ideal candidate will have excellent organizational skills, strong communication abilities, and the ability to thrive in a fast-paced, dynamic environment.

Key Responsibilities

Project Administration & Coordination

  • Manage the complete
    project calendar
    including scheduling, prioritization, and coordination of daily, weekly, and fortnightly meetings for core and extended teams.
  • Prepare and circulate detailed
    Minutes of Meetings (MoMs)
    , capturing key discussions, decisions, and summarizing action items with owners and deadlines.
  • Track all
    project deliverables and action items
    , ensuring timely reminders and identifying potential risks or delays.
  • Provide end-to-end support for
    SteerCo (Steering Committee) meetings
    , including agenda creation, material preparation, and minute-taking.

Stakeholder Liaison & Communication

  • Serve as the primary
    point of contact
    between the project team, the broader organization, and external consultants.
  • Draft and manage
    project communications
    , including internal updates, announcements, and coordination with consultants.
  • Proactively follow up with stakeholders on
    data requests, reports, and other critical information
    to ensure on-time delivery.

Execution & Monitoring Support

  • Support the monitoring and tracking of
    trial executions
    within factory environments.
  • Conduct follow-ups on trial outcomes and ensure all related action items are completed.

Who You Are

  • Experience:
    2–4 years in project coordination, department secretary, executive assistant, or similar role (preferably in large organizations or consulting environments).
  • Skills:
  • Strong organizational ability with exceptional attention to detail.
  • Excellent written and verbal communication skills.
  • Proactive, assertive, and able to work independently with minimal supervision.
  • Technical Proficiency:
  • Proficient in Microsoft Office Suite (Outlook, PowerPoint, Excel).
  • Exposure to project management tools (Asana, Jira, MS Project, Smartsheet) is a plus.
  • Background:
    Experience in manufacturing, operations, or supply chain environments will be an advantage.

  • Secretary

    2 days ago

    Gurugram, India HorizonPeak Global Full time

    Role Description This is a full-time on-site role for a Secretary, located in Gurugram. The Secretary will be responsible for a range of day-to-day tasks, including clerical duties, managing communications, providing executive administrative assistance, and handling customer service inquiries. The role requires efficient organization, timely execution of...

  • Company Secretary

    2 days ago

    Gurugram, India Mapsko Builders Full time

    Position : Manager Company Secretary Experience : 4 – 6 years (Post - Qualification) Location : Sector – 56 Gurugram Key Responsibilities: Prepare agendas, minutes, and resolutions for board meetings and shareholder meetings, ensuring all statutory books and registers are maintained accurately. Ensure company compliance with applicable statutory and...

  • Company Secretary

    2 weeks ago

    Gurugram, Haryana, India Varuna Group Full time

    **Group Company**: Varuna Infra Promotors Pvt. Ltd **Designation**: Company Secretary **Office Location**: Corporate Office Gurgaon (Corporate Office) **Years of experience**: 3 to 5 **Salary Range**: INR 4 to 5 (Annual) **Position description**: - ROC Compliance for Varuna Group - Filing annual returns and financial statement including details of the...

  • Company Secretary

    1 week ago

    Gurugram, Haryana, India Solis technology pvt ltd Full time

    Job Title : Company Secretary Job Location : Plot no.127, Sector 44, Gurugram-122022, Haryana Key Responsibilities: A qualified Company Secretary with experience in leading Secretarial. This role will entail working closely with the Board of Directors & the senior management. Also, lead the CSR function & be responsible for legal entity corporate...

  • Company Secretary

    1 week ago

    Gurugram, Haryana, India Solis technology pvt ltd Full time

    Job Title : Company Secretary Job Location : Solis Group, Plot no.127, Sector 44, Gurugram-122022, Haryana Key Responsibilities: A qualified Company Secretary with experience in leading Secretarial & CSR field, this role will entail working closely with the Board of Directors & the senior management. Also, lead the CSR function & be responsible for legal...

  • Company Secretary

    7 days ago

    Gurugram, Haryana, India Solis technology pvt ltd Full time

    Job Title : Company Secretary Job Location : Solis Group, Plot no.127, Sector 44, Gurugram-122022, Haryana Key Responsibilities: A qualified Company Secretary with experience in leading Secretarial & CSR field, this role will entail working closely with the Board of Directors & the senior management. Also, lead the CSR function & be responsible for legal...

  • Assistant Company Secretary

    2 weeks ago

    Gurugram, Haryana, India Hirex services Full time

    Preparing & Conducting board meeting, general meetings, preparing agenda and minutes, Liaising with various statutory bodies. - All secretarial functions as requires under the Companies Act. - Coordination with ROC and secretarial activities. - Must have good communication skills. - Liaising with external regulators and advisers, such as lawyers and...

  • Semi Qualified

    2 weeks ago

    Gurugram, Haryana, India La Pink Private Limited Full time

    **Secretarial-‐ to cover all aspects of Secretarial Work not limited to the following**: Ø Well conversant with MCA-21, i.e. online filing, online inspection. Ø To Arrange the documents required from the Secretarial department for other departments such as Marketing, Finance, etc.,& Maintenance and update of statutory Registers and Records. Ø...

  • Company Secretary-sector 48,gurgaon

    2 weeks ago

    Gurugram, Haryana, India Sapphire Search Full time

    **Position: Company Secretary** **Location : Gurugram, Haryana** **Experience : 0 to 12 year** **3 position-senior ,junior,fresher** Job Responsibilities: - Liaison with various internal stake holders and external stake holders, Law Firms, Lawyers, Counsel, Consultants, advisors, bankers and statutory authorities like ROC, RD, NCLT, RBI, Revenue...

  • Legal and Company Secretary

    1 week ago

    Gurugram, Haryana, India OrangeMR Full time

    **Company Description** OrangeMR is a leading provider of SaaS-based solutions for buyers and sellers in the market research industry. We specialize in helping clients develop innovative business and marketing strategies while safeguarding the privacy of online respondents and panel members. Our commitment to high-quality standards and exceptional response...