Administrative Assistant

Narain Automobiles is a professionally managed automobile dealership group with a long-standing presence and a reputation for structured operations, ethical practices, and disciplined execution. The organisation values clarity, accountability, and quiet competence, and operates in an environment where systems, processes, and responsibility matter more than noise or hierarchy. This role works closely with senior leadership in a setting that rewards attention to detail, discretion, and consistency. This is a full time, on site role based in Lucknow. The role requires an individual who is naturally structured, methodical, and detail-oriented, and who takes quiet pride in accuracy, order, and follow through. The Administrative Assistant will provide day to day executive and administrative support, ensuring that information, communication, and documentation are clear, complete, verified, and properly organised before being escalated or acted upon. This role is not about firefighting or improvisation. It is about preventing errors, maintaining clarity, and supporting leadership through reliable execution. ⸻ Key Responsibilities • Read, understand, and manage complete email threads and documents, ensuring context is fully grasped before action. • Manage calendars, schedules, and appointments with precision and advance planning. • Prepare, organise, and maintain accurate records, files, and documentation. • Handle correspondence and internal communication with clarity and correctness, not assumptions. • Cross-check details, attachments, and information before escalation or submission. • Follow defined processes while also identifying gaps, inconsistencies, or preventable errors. • Ensure tasks are closed logically, not just responded to. • Support senior leadership by acting as a reliable filter, ensuring only accurate, relevant, and complete information reaches decision-makers. • Coordinate with internal teams to ensure dependencies are fulfilled and verified. ⸻ What This Role Requires (Very Important) This role is best suited to someone who: • Naturally reads instructions fully and dislikes incomplete information. • Feels uncomfortable making assumptions and prefers confirmation and clarity. • Enjoys organising information, tracking details, and ensuring things are done correctly the first time. • Works best in structured environments with clear expectations. • Is comfortable working quietly in the background while enabling leadership effectiveness. • Takes personal responsibility for accuracy and follow through. Values order, consistency, and logic over speed or showmanship. Ability to read context, people, and priorities accurately, and adjust execution quietly and decisively as situations evolve. ⸻ What This Role Is NOT • Not a fast-paced, chaotic, or constantly changing role. (However, the role does require strong situational awareness and the ability to make thoughtful adjustments when context, people, or priorities subtly shift.) • Not suitable for individuals who prefer improvisation, guesswork, or verbal-only communication. • Not a role for those who dislike detailed work or find checking and verification tedious. ⸻ Qualifications • Some experience in Administrative Assistance / Executive Administrative Support. • Excellent written and verbal communication skills with attention to nuance and context. • Proficiency in MS Office (Word, Excel, Outlook) and comfort with administrative tools. • Ability to manage schedules, documentation, and correspondence accurately. • Good attention to detail, time management, and logical problem-solving. • Prior experience in an office or administrative environment preferred. Prior exposure to automobile dealerships, customer care, CRM, service coordination, or similar multi-department operational environments is an advantage. ⸻ Working Style & Expectations • Accuracy is valued more than urgency. • Completion is valued more than activity. • Understanding is valued more than speed. • Ownership is valued more than explanation. ⸻ Application Note Please apply only if you enjoy structured work environments, take pride in accuracy, and prefer clarity over ambiguity. Candidates who naturally gravitate toward order, detail, and dependable execution will find this role deeply satisfying.