Administrative Assistant Iii

Company Overview With 80 000 customers across 150 countries UKG is the largest U S -based private software company in the world And we re only getting started Ready to bring your bold ideas and collaborative mindset to an organization that still has so much more to build and achieve Read on At UKG you get more than just a job You get to work with purpose Our team of U Krewers are on a mission to inspire every organization to become a great place to work through our award-winning HR technology built for all Here we know that you re more than your work That s why our benefits help you thrive personally and professionally from wellness programs and tuition reimbursement to U Choose a customizable expense reimbursement program that can be used for more than 200 needs that best suit you and your family from student loan repayment to childcare to pet insurance Our inclusive culture active and engaged employee resource groups and caring leaders value every voice and support you in doing the best work of your career If you re passionate about our purpose people then we can t wait to support whatever gives you purpose We re united by purpose inspired by you About the Team The mission of the global EPIC Engineering Product Innovation Cloud and Security Executive Administrative team is to provide value-driven administrative support services to the EPIC organization enabling our teams to work productively and efficiently to achieve EPIC s imperatives and strategic priorities The team is comprised of Executive and Administrative Professionals who leverage their diversity of thought and unique skill sets to creatively problem solve drive customer satisfaction be agents of change and innovation and build meaningful connections with their leaders and the EPIC community About the Role We are looking for an agile customer-focused and proactive Administrative Assistant to join our EPIC Executive Administrative Team In this role you will report to the Manager of Executive and Administrative Support US-based You will primarily provide executive support to one senior VP level dedicated leader in the Noida region and offer additional support to visiting leaders and executives Additionally you will serve as a key resource for the EPIC Noida community ensuring smooth operations and fostering a collaborative environment You will work closely with and take direction from our Senior Executive Assistant in the region who supports our India Region Leader Qualified candidates are skilled at connecting the value of our mission behaviors and strategy at every opportunity you will work closely with additional Administrative Support C-suite and senior leaders and cross-functional teams to ensure administrative services and ways of working are customer-centric and drive business agility You will have a passion for problem solving delighting customers learning and exploring new technology and building strong relationships to advance initiatives forward Responsibilities Executive Support Ensure the smooth operations of the offices of our senior leaders This includes managing schedules and making recommendations for your executive regarding their time management prioritization delegation and organization Complete travel itineraries and monthly expenses for supported leaders in a timely manner Region Specific On-Site Logistics Coordination Oversee comprehensive travel and on-site logistics for visiting senior leaders and executives Responsibilities include securing and preparing conference rooms and office cabin spaces to meet specific needs acting as an on-site resource and point of contact for any logistical requirements leading up to and during visits and ensuring seamless collaboration and communication with the Executive Assistants EAs of visiting leaders Executive Partnership Contribute to weekly leadership meetings and strategic offsites by assisting with the production of materials and pre-reads taking notes and tracking action items Calendar Maintenance Maintain complex calendars with precision coordinating meetings and appointments to optimize executives time management Travel Coordination Coordinate domestic and international travel arrangements including flights accommodations itineraries and all associated logistics Expense Reporting Prepare detailed expense reports with accuracy and ensure timely submission in accordance with company policies Cross-Team Collaboration Collaborate across teams to achieve objectives while providing informal leadership support within own team Communication Communicate effectively with internal and external stakeholders to resolve challenging situations collaboratively Basic Qualifications Requires a minimum of 5 years of comprehensive administrative experience to a VP or Director level executive Proficient in Microsoft Office Suite and other relevant software applications Ability to maintain a high level of confidentiality and handle sensitive information with discretion Other Qualifications Cultivate and maintain a strong partnership with leadership and cross-functional teams to ensure alignment and achievement of strategic priorities that promotes an agile customer focus Demonstrated learning agility and commitment to innovation and finding ways to execute new ideas Creative thinker - not just in the moment - who strives to anticipate the needs of our leaders and the organization weeks months and quarters ahead - and is excited to dive into tough problems in the spirit of continuous improvement customer-focus and a growth mindset Embody a growth mindset to reach a higher level of collaboration transparency and accountability Able to perform in a hybrid-office role requiring three or more days per week in the office A team player who thrives in a collaborative and innovative environment and seeks accepts and incorporates feedback for personal growth and evolution Able to receive direction and feedback from more senior peers when needed Where we re going UKG is on the cusp of something truly special Worldwide we already hold the 1 market share position for workforce management and the 2 position for human capital management Tens of millions of frontline workers start and end their days with our software with billions of shifts managed annually through UKG solutions today Yet it s our AI-powered product portfolio designed to support customers of all sizes industries and geographies that will propel us into an even brighter tomorrow UKG is proud to be an equal opportunity employer and is committed to promoting diversity and inclusion in the workplace including the recruitment process Disability Accommodation in the Application and Interview Process For individuals with disabilities that need additional assistance at any point in the application and interview process please email