HR Manager with 10+ years of Experience with Manufacturing company-MIDC(PCMC),Pune.

Job Summary:Main Tasks and ResponsibilitiesA. Human Resources Management1. Recruitment &Staffing Prepare, develop and implement procedures and policies on staff recruitment Fulfill manpower requirements through recruitment, transfers & promotions Source candidates via various sources of recruitment Schedule and organize interviews Conduct reference checks on selected candidates Maintain recruitment data2. Leave & Attendance Monitor daily attendance Investigate and understand causes for staff absences and try to minimize the same Communicating Leave Status on monthly basis Maintain Leave Records Maintain Attendance Records Resolving Employee queries regarding personnel policies with respect to attendance & leave Preparing the Holiday List3. Salary Processing Preparation of Data (Leave, Attendance, Bonus, Increments, Arrears) for Salary Processing Uploading the data in Salary Software Printing the Salary Sheet Coordinating with the Accounts team for checking the Salary sheet Printing of Payslips Distribution of Payslips4. Statutory Compliances Complete all ESIC Formalities Ensure completion of PF Documentation Resolving Employee queries regarding ESIC and PF Calculate and disburse annual bonus Maintain labour inspectors visit book and present data to inspection visits Coordinate with labour consultant for any queries and instructions Maintain all registers as per guidance of the labour consultant5. Personnel Management Coordinating and making all arrangements for new joiners and employees as and when required - Seatingarrangement, mobile, laptop/computer, stationery allocation, email id creation, sim card activation, printing of visiting cards, taking handover of returned items, and other requirements Issue Offer, Appointment, Transfer, Promotion letters Updating Personnel Inventory, Personnel Data files. Birthday List, Leave Record, Attendance Register for New Joiners Opening of Bank A/C for New Joiners Generating Employee Nos. Registration for PF and ESIC for New Joiners Maintain Personnel files Full and Final Settlement Issue of Relieving letters Updating all records when the employee leaves Developing employee database Maintain Biometric System Issue Memos Communicate disciplinary actions to employees Coordinating transfer, promotion and confirmation interviews Emailing staff from time to time about happenings in the organization.6. Employee Engagement Activities Organizing and conducting birthday celebrations, festivities, office picnic and other employee engagement activities Employee Counselling Executing annual/monthly Rewards & Recognition7. Training &Development Organize staff training sessions, workshops and activities Maintaining Training database8. Performance Management System Collect Performance Data from all team members Prepare Performance MIS & Update it dailyB. Administration1. Housekeeping Preparing daily, weekly, fortnightly, monthly, annual housekeeping schedules and ensuring that it is followed as per schedule Ensure pest control is done as per schedule Ordering consumables & toiletries Ensuring meeting rooms/conference are set up for clients and meetings Repairs and maintenance of office furniture & fixtures, as and when required Co-ordinate with vendors for AC for AMC for service calls Receiving and fulfilling requisition of lights & fans Timely payments of utility bills like Water, Electricity, Telephone, Internet and Mobile, as per due dates Managing all persons involved (office boys/drivers/others) in managing facilities in office2. Pantry Management Ensure all items are ordered and maintained Ensure tea, coffee, water, snacks is organized for the team as well as guests, as and when required Buy water dispensers, aqua guard machines. Coordinate with vendors for AMC of water dispenser3. Stationery Management Buying of Office Stationery Receiving & fulfilling of requisition of stationery Maintaining database of distributed office stationery Receiving requisition for all printed office material from all locations Approving orders on the basis of requisitions, Coordinating with vendors for printing of all printed office material requirements4. Courier Coordinating with vendors for courier of office material or documents Preparing & Filing of PODs (Proof of Delivery) for every courier Maintaining records of daily couriers Preparing courier sheet for every courier vendor Checking, approving & forwarding bills of courier vendors, Maintaining inward/outward registers of courier, Troubleshooting with Area Managers for held up shipments & delayed deliveries5. Travel Desk Management Manage end to end travel plans pan India efficiently and cost-effectively – airlines, trains, transport, and hotels Negotiate on best rates through vendors every time there is a travel occurrence Communicate with the person traveling regularly to keep them updated on logistics Manage emergency changes/cancellations in a professional and calm manner Handle visa applications and formalities promptly Handle all incoming travel requests and the processes that follow after Update HR on travel/leaves to be properly recorded Renewal of all office/car insurance policies as per due dates6. IT Systems Management Ensure all assets are tagged Keeping inventory of IT systems Receiving requests from the team for any issues with hardware and software Coordinate with vendors for AMC, purchase of anti-virus software and troubleshooting of any computer/laptopissues