HR Manager with 10+ years of Experience with Manufacturing company-MIDC(PCMC),Pune

Job Summary:

Main Tasks and Responsibilities

A. Human Resources Management

1. Recruitment &Staffing

 Prepare, develop and implement procedures and policies on staff recruitment

 Fulfill manpower requirements through recruitment, transfers & promotions

 Source candidates via various sources of recruitment

 Schedule and organize interviews

 Conduct reference checks on selected candidates

 Maintain recruitment data

2. Leave & Attendance

 Monitor daily attendance

 Investigate and understand causes for staff absences and try to minimize the same

 Communicating Leave Status on monthly basis

 Maintain Leave Records

 Maintain Attendance Records

 Resolving Employee queries regarding personnel policies with respect to attendance & leave

 Preparing the Holiday List

3. Salary Processing

 Preparation of Data (Leave, Attendance, Bonus, Increments, Arrears) for Salary Processing

 Uploading the data in Salary Software

 Printing the Salary Sheet

 Coordinating with the Accounts team for checking the Salary sheet

 Printing of Payslips

 Distribution of Payslips

4. Statutory Compliances

 Complete all ESIC Formalities

 Ensure completion of PF Documentation

 Resolving Employee queries regarding ESIC and PF

 Calculate and disburse annual bonus

 Maintain labour inspectors visit book and present data to inspection visits

 Coordinate with labour consultant for any queries and instructions

 Maintain all registers as per guidance of the labour consultant

5. Personnel Management

 Coordinating and making all arrangements for new joiners and employees as and when required - Seating

arrangement, mobile, laptop/computer, stationery allocation, email id creation, sim card activation, printing of visiting cards, taking handover of returned items, and other requirements

 Issue Offer, Appointment, Transfer, Promotion letters

 Updating Personnel Inventory, Personnel Data files. Birthday List, Leave Record, Attendance Register for New Joiners

 Opening of Bank A/C for New Joiners

 Generating Employee Nos.

 Registration for PF and ESIC for New Joiners

 Maintain Personnel files

 Full and Final Settlement

 Issue of Relieving letters

 Updating all records when the employee leaves

 Developing employee database

 Maintain Biometric System

 Issue Memos

 Communicate disciplinary actions to employees

 Coordinating transfer, promotion and confirmation interviews

 Emailing staff from time to time about happenings in the organization

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6. Employee Engagement Activities

 Organizing and conducting birthday celebrations, festivities, office picnic and other employee engagement activities

 Employee Counselling

 Executing annual/monthly Rewards & Recognition

7. Training &Development

 Organize staff training sessions, workshops and activities

 Maintaining Training database

8. Performance Management System

 Collect Performance Data from all team members

 Prepare Performance MIS & Update it daily

B. Administration

1. Housekeeping

 Preparing daily, weekly, fortnightly, monthly, annual housekeeping schedules and ensuring that it is followed as per schedule

 Ensure pest control is done as per schedule

 Ordering consumables & toiletries

 Ensuring meeting rooms/conference are set up for clients and meetings

 Repairs and maintenance of office furniture & fixtures, as and when required

 Co-ordinate with vendors for AC for AMC for service calls

 Receiving and fulfilling requisition of lights & fans

 Timely payments of utility bills like Water, Electricity, Telephone, Internet and Mobile, as per due dates

 Managing all persons involved (office boys/drivers/others) in managing facilities in office

2. Pantry Management

 Ensure all items are ordered and maintained

 Ensure tea, coffee, water, snacks is organized for the team as well as guests, as and when required

 Buy water dispensers, aqua guard machines. Coordinate with vendors for AMC of water dispenser

3. Stationery Management

 Buying of Office Stationery

 Receiving & fulfilling of requisition of stationery

 Maintaining database of distributed office stationery

 Receiving requisition for all printed office material from all locations

 Approving orders on the basis of requisitions, Coordinating with vendors for printing of all printed office material requirements

4. Courier

 Coordinating with vendors for courier of office material or documents

 Preparing & Filing of PODs (Proof of Delivery) for every courier

 Maintaining records of daily couriers

 Preparing courier sheet for every courier vendor

 Checking, approving & forwarding bills of courier vendors, Maintaining inward/outward registers of courier,

 Troubleshooting with Area

 Managers for held up shipments & delayed deliveries

5. Travel Desk Management

 Manage end to end travel plans pan India efficiently and cost-effectively – airlines, trains, transport, and hotels

 Negotiate on best rates through vendors every time there is a travel occurrence

 Communicate with the person traveling regularly to keep them updated on logistics

 Manage emergency changes/cancellations in a professional and calm manner

 Handle visa applications and formalities promptly

 Handle all incoming travel requests and the processes that follow after

 Update HR on travel/leaves to be properly recorded

 Renewal of all office/car insurance policies as per due dates

6. IT Systems Management

 Ensure all assets are tagged

 Keeping inventory of IT systems

 Receiving requests from the team for any issues with hardware and software

 Coordinate with vendors for AMC, purchase of anti-virus software and troubleshooting of any computer/laptop

issues