HR Manager with 10+ years of Experience with Manufacturing company-MIDC(PCMC),Pune.

Job Summary: Main Tasks and Responsibilities A. Human Resources Management 1. Recruitment &Staffing  Prepare, develop and implement procedures and policies on staff recruitment  Fulfill manpower requirements through recruitment, transfers & promotions  Source candidates via various sources of recruitment  Schedule and organize interviews  Conduct reference checks on selected candidates  Maintain recruitment data 2. Leave & Attendance  Monitor daily attendance  Investigate and understand causes for staff absences and try to minimize the same  Communicating Leave Status on monthly basis  Maintain Leave Records  Maintain Attendance Records  Resolving Employee queries regarding personnel policies with respect to attendance & leave  Preparing the Holiday List 3. Salary Processing  Preparation of Data (Leave, Attendance, Bonus, Increments, Arrears) for Salary Processing  Uploading the data in Salary Software  Printing the Salary Sheet  Coordinating with the Accounts team for checking the Salary sheet  Printing of Payslips  Distribution of Payslips 4. Statutory Compliances  Complete all ESIC Formalities  Ensure completion of PF Documentation  Resolving Employee queries regarding ESIC and PF  Calculate and disburse annual bonus  Maintain labour inspectors visit book and present data to inspection visits  Coordinate with labour consultant for any queries and instructions  Maintain all registers as per guidance of the labour consultant 5. Personnel Management  Coordinating and making all arrangements for new joiners and employees as and when required - Seating arrangement, mobile, laptop/computer, stationery allocation, email id creation, sim card activation, printing of visiting cards, taking handover of returned items, and other requirements  Issue Offer, Appointment, Transfer, Promotion letters  Updating Personnel Inventory, Personnel Data files. Birthday List, Leave Record, Attendance Register for New Joiners  Opening of Bank A/C for New Joiners  Generating Employee Nos.  Registration for PF and ESIC for New Joiners  Maintain Personnel files  Full and Final Settlement  Issue of Relieving letters  Updating all records when the employee leaves  Developing employee database  Maintain Biometric System  Issue Memos  Communicate disciplinary actions to employees  Coordinating transfer, promotion and confirmation interviews  Emailing staff from time to time about happenings in the organization . 6. Employee Engagement Activities  Organizing and conducting birthday celebrations, festivities, office picnic and other employee engagement activities  Employee Counselling  Executing annual/monthly Rewards & Recognition 7. Training &Development  Organize staff training sessions, workshops and activities  Maintaining Training database 8. Performance Management System  Collect Performance Data from all team members  Prepare Performance MIS & Update it daily B. Administration 1. Housekeeping  Preparing daily, weekly, fortnightly, monthly, annual housekeeping schedules and ensuring that it is followed as per schedule  Ensure pest control is done as per schedule  Ordering consumables & toiletries  Ensuring meeting rooms/conference are set up for clients and meetings  Repairs and maintenance of office furniture & fixtures, as and when required  Co-ordinate with vendors for AC for AMC for service calls  Receiving and fulfilling requisition of lights & fans  Timely payments of utility bills like Water, Electricity, Telephone, Internet and Mobile, as per due dates  Managing all persons involved (office boys/drivers/others) in managing facilities in office 2. Pantry Management  Ensure all items are ordered and maintained  Ensure tea, coffee, water, snacks is organized for the team as well as guests, as and when required  Buy water dispensers, aqua guard machines. Coordinate with vendors for AMC of water dispenser 3. Stationery Management  Buying of Office Stationery  Receiving & fulfilling of requisition of stationery  Maintaining database of distributed office stationery  Receiving requisition for all printed office material from all locations  Approving orders on the basis of requisitions, Coordinating with vendors for printing of all printed office material requirements 4. Courier  Coordinating with vendors for courier of office material or documents  Preparing & Filing of PODs (Proof of Delivery) for every courier  Maintaining records of daily couriers  Preparing courier sheet for every courier vendor  Checking, approving & forwarding bills of courier vendors, Maintaining inward/outward registers of courier,  Troubleshooting with Area  Managers for held up shipments & delayed deliveries 5. Travel Desk Management  Manage end to end travel plans pan India efficiently and cost-effectively – airlines, trains, transport, and hotels  Negotiate on best rates through vendors every time there is a travel occurrence  Communicate with the person traveling regularly to keep them updated on logistics  Manage emergency changes/cancellations in a professional and calm manner  Handle visa applications and formalities promptly  Handle all incoming travel requests and the processes that follow after  Update HR on travel/leaves to be properly recorded  Renewal of all office/car insurance policies as per due dates 6. IT Systems Management  Ensure all assets are tagged  Keeping inventory of IT systems  Receiving requests from the team for any issues with hardware and software  Coordinate with vendors for AMC, purchase of anti-virus software and troubleshooting of any computer/laptop issues