School Administration

11 hours ago

DoubleTree by Hilton Hotel Gurgaon New Delhi NCR, India K.R. Mangalam World School Full time

Job description

Reporting Location: KR Mangalam Admin Office T-118, Ward No 6, Aam Bagh, Khandsa Colony, Mehrauli, New Delhi, Delhi

Position Overview

The School Administration & Coordination Executive is the senior-most administrative leader responsible for the strategic and operational management of the school. This role ensures seamless functioning across all departments, including HR, Purchase & Procurement, Finance, Administration, Operations, and Academic Coordination, to deliver high-quality education and student services in alignment with the school's mission, vision, and values.

Key Responsibilities

1. Strategic Leadership & Governance

  • Develop and execute the school's strategic plan in consultation with the Board.
  • Establish policies and standard operating procedures (SOPs) for smooth functioning across departments.
  • Foster a collaborative culture between academic and administrative teams.

2. Departmental Oversight

  • Human Resources (HR): Oversee recruitment, onboarding, performance appraisals, training, and staff welfare.
  • Purchase & Procurement: Approve vendor selection, negotiate contracts, and ensure timely procurement of goods and services.
  • Finance: Work with the finance team to prepare budgets, monitor expenses, ensure fee collection efficiency, and maintain compliance with financial regulations.
  • Administration & Operations: Ensure maintenance, security, transport, housekeeping, and IT services meet standards.- Academic Coordination: Support academic heads in curriculum delivery, teacher performance tracking, and student outcome improvement.

3. Compliance & Regulatory Management

  • Ensure adherence to all education board regulations (CBSE/ICSE/IB, as applicable).
  • Maintain statutory compliance including labor laws, safety regulations, and financial reporting.

4. Stakeholder Engagement

  • Act as the key liaison between management, parents, teachers, and the community.
  • Handle escalations from parents and staff with a problem-solving approach.

5. Performance Monitoring & Reporting

  • Set measurable KPIs for each department.
  • Review departmental performance and submit periodic reports to the Board.
  • Implement data-driven decision-making to improve operational efficiency.

Qualifications & Experience

  • Bachelor's or Master's degree in Education, Business Administration, or related field.
  • Minimum 8-12 years of leadership experience in school/educational institution management.
  • Proven experience managing multiple departments in an organizational setting.
  • Strong understanding of school operations, HR, finance, procurement, and compliance requirements.

Skills & Competencies

  • Strategic thinking and leadership skills.
  • Excellent communication and interpersonal skills.
  • Strong financial and operational management ability.
  • Problem-solving and conflict-resolution skills.
  • Proficiency in MS Office and school ERP systems.

Key Performance Indicators (KPIs)

  • Teacher & staff retention rate.
  • Academic performance improvement trends.
  • Budget adherence and cost efficiency.
  • Parent satisfaction score.
  • Timely completion of procurement and projects.
  • Compliance with board and statutory requirements.

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