EA To CEO

3 weeks ago

Noida, India Pragyawan Technologies Full time

Role & responsibilities

  1. Reporting to CEO, the EA provides executive support in a one-on-one working relationship.

  2. Handle the day-to-day tasks of the CEO and support to Senior EA.

  3. She serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO.

  4. Acts as a liaison & Coordinator between the CEO & all the other departments; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. And act as the point of contact among executives, employees, clients and other external partners.

  5. Manage information flow in a timely and accurate manner.

  6. Manage executives calendars and set up meetings.

  7. Take care of all the travel arrangements for the CEO. From booking flights and hotels to sorting out ground transport, they make sure that everything is in order.

  8. Distribute correspondence / Dak.

  9. Take care of all the paperwork - drafting reports, creating presentations, and managing contracts and make sure everything is correct, presentable, and organized.

  10. Format information for internal and external communication memos, emails, presentations, reports.

  11. Take minutes (MOM) during meetings, circulate them and follow up for compliance.

  12. Organize and maintain the confidential CEO filing system.

  13. Ability to do basic work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

  14. Ability to exercise good judgment in a variety of situations, with strong written and verbal communication, creative, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Skills required (MUST):

(A) Soft Skills

  • Communication Skills. Firm & precise.
  • Interpersonal Skills
  • Problem Solving attitude
  • Sincerity towards work
  • Ownership
  • Proactiveness
  • Time management skills
  • Patience
  • Unmarried
  • Living nearby Noida
  • Give utmost respect to the deadlines
  • Follow up on CEOs behalf and not the other way round

(B) Technical Skills

  • Computers: MS Word, XL and Power Point
  • Project Management Skills (To prioritize well, and ensure deadlines are not missed. Further, to monitor the progress of their tasks and keep the CEO and other key people in the loop on said progress)

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