Executive Assistant

1 day ago

Ahmednagar, India PRM Soft Solutions Full time

Job Summary:

We are seeking a proactive, organized, and highly professional Executive Assistant to support the CEO in day-to-day operations, business coordination, and administrative management. The role involves close interaction with senior leadership, handling confidential matters, and ensuring smooth execution of CEOs strategic priorities.

Key Responsibilities:

  • Calendar & Schedule Management:

  • Organize and manage the CEO's calendar, schedule meetings, and ensure timely reminders.

  • Coordinate appointments, conferences, and events.

  • Travel Management:

  • Arrange domestic and international travel, including flights, accommodation, visa, and logistics.

  • Accompany the CEO during official travel when required.

  • MIS & Reporting:

  • Prepare and maintain MIS reports, presentations, and dashboards as per CEO's requirements.

  • Track progress on key deliverables and follow up with stakeholders.

  • Office Administration (CEO's Office):

  • Manage correspondence, emails, and documentation on behalf of the CEO.

  • Handle expense claims, reimbursements, and vendor coordination.
  • Supervise CEO's driver and ensure proper travel arrangements.
  • Monitoring Driver's rasters and duty schdules.

  • Tracking various policies,Insurgence, agreements and highlighted gray area in advance to relevant departments.

  • Stakeholder Coordination:

  • Liaise with internal teams, HOD's, and external stakeholders to ensure smooth communication.

  • Assist in project tracking and timely execution of tasks.

  • Confidential Support:

  • Maintain confidentiality of sensitive business and personal information.

  • Additional Responsibilities:

  • Support in event management, business presentations, and client meetings.

  • Handle ad-hoc tasks and special projects assigned by the CEO.

Required Skills & Competencies:

  • Strong organizational and multitasking abilities.
  • Excellent communication skills (written & verbal).
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint).
  • Knowledge of foreign language (Preferred).
  • High level of discretion and professionalism.
  • Ability to work in a fast-paced environment and travel when required.

Preferred Qualifications:

  • MBA or equivalent degree.
  • 1–3 years of experience as an Executive Assistant, Personal Assistant, or similar role.

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