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Manager Admin

2 months ago

Uncha Samana, India Egon Zehnder Full time
Egon ZehnderEgon Zehnder ( is trusted advisor to many of the world’s most respected organizations and a leading Executive Search firm, with more than 400 consultants and 69 offices in 41 countries spanning Europe, the Americas, Asia Pacific, the Middle East and Africa. Our clients range © 2022 Egon Zehnder 2 from the largest corporations to emerging growth companies, government and regulatory bodies, and major educational and cultural institutions. The firm is a private partnership which allows us to operate independent of any outside interests. As a result of this unique culture, Egon Zehnder has the highest professional staff retention rate for a global firm in our profession. We have a blue chip client base across all industries and operate at the Board and senior management level.Knowledge Centre India (KCI)Established in January 2005, KCI is wholly owned subsidiary of Egon Zehnder based out of Gurgaon. With team strength of 430+, KCI supports the global operations of EZ through research services, IT services and documentation. KCI has a team of 80+ Researchers who provide research support and knowledge management services to EZ’s Offices and Practice Groups.The Position- Manager / Sr.Manager, Admin & Facilities (On-site 5 day week) As the Facilities leader you will be responsible for creating and maintaining functional, aesthetic and inspiring workspaces at KCI. Your role involves providing strategic direction, operational guidance and execution oversight to all activities related to facilities management, transport, legal compliances, safety and security, employee benefits and procurement. Your role will be instrumental in shaping the employee experience and creating an engaging and vibrant workplace. You will lead a team of administration professionals and contractual resources, to deliver the short and long term goals for the function. You will be responsible for setting the strategic objectives for the team and bring in industry knowledge and subject matter expertise in charting the course for the function.The key aspects of your role are as follows :Managing administrative activities involving purchase of equipment, maintenance of procurement, housekeeping, safety, security, employee induction etc.Leading the admin team at KCI and the contractual employees in housekeeping and security teams. Responsible for managing the performance of the team. Keeping the team engaged and motivated through regular connects. Investing in team development - coaching and mentoring team members to achieve their developmental goals. Hiring and building the team to support business needs.Planning and preparing monthly reports pertaining to finance required for maintaining office infrastructure and facilities.Develop a deep understanding of current and future business needs. Define resource and capacity requirements. Managing the office space and seating. Planning for and executing office expansions, redesign and office renovations.Budgeting and cost control measures, Monitoring Budget vis a vis variance.Managing repair, maintenance & replacement of office equipment’s, appliances, furniture, furnishings, vehicles, building, etc.Purchasing, Implementation and operations of Security and SurveillanceVendor management- Oversee acquisition, installation and commissioning of equipment’s that are required for the facility – IT Systems, air conditioning etc.Establish and maintain all Processes, Documentation, Business Control checks, audits etc. Monitor all Statutory Compliance areas. © 2022 Egon Zehnder 3Asset Management of the site operations.Liasioning and coordinating with various departments within the corporate office and all branch offices.Lead the transport facility management for the organization. Create the right balance of cost considerations and employee experience. Ensure safety and security employees availing transport. Manage the procurement process for KCI and global Egon Zehnder offices. Lead scrutiny and due diligence of existing and new vendor contracts. Create structures and processes required to maintain a robust and ethical procurement system. Coach and train team members and stakeholders and procurement processes. Drive governance and audit rigor to improve procurement practices and deliver cost optimization goals.Active participation in the Leadership Team for Strategic Business Planning, implementation, client interaction etc.Upkeep of office administrative facilities and ensure availability of daily miscellaneous requirements to provide harmonious work culture to employees.Manage office visits for foreign delegates.Lead the conceptualization and execution of employee engagement events. Create delightful employee experiences with well thought through and superbly executed events.Responding to employee concerns and promptly resolving employee complaints and issues.Seeking feedback from employees and stakeholders and developing, executing action plans to solve problems.Building a network of contacts with other organizations in the neighborhood and sharing best practices and for resolving shared challenges.Build strong relationships with vendor partners, suppliers and local authorities.Stay connected with the market and bring in best practices to improve the workspace and environment at KCI.Required knowledge/experience:-

Master’s degree in Operations or Business Management-

12 to 16 years of experience in Facilities management and administration-

Minimum 5 years experience in leading a team-

Experience in managing global stakeholders.-

Experience of working with a Finance or HR ERP system-

Superior verbal and written communication skills and expertise with MS-Office (Word, PowerPoint & Excel)Location The position is based at Egon Zehnder’s KCI office in Gurgaon, Plot no. 29, Institutional Area, Sector 32EZ Commitment to Diversity & InclusionEgon Zehnder aims for a diverse workplace and strive to continuously lead with our firm values. We respect personal values of every individual irrespective of race, national or social origin, gender, religion, political or other opinion, disability, age and sexual orientation as warranted by basic rights enshrined in the UN Declaration of Human Rights. We believe diversity of our firm is central to the success and enables us to deliver better solutions for our clients. We are committed to creating an inclusive environment and supportive work environment, where everyone feels comfortable to be Egon Zehnder 7 themselves and treated with dignity and respect and there is no unlawful discrimination related to employment, recruitment, training, promotion, or remuneration. Egon Zehnder is an Equal Opportunity EmployerEgon Zehnder provides equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, disability, or any other legally protected status and to affirmatively seek to advance the principles of equal employment opportunity.