Affairs Manager

2 weeks ago


Kolkata, India Gear Inc. Full time
Responsibilities:● Manage the overall general affairs function of the company and purchasing equipment andsupplies.● Collaborate with external parties including, landlords, and service providers to establish andmanage vendor relationships and contract negotiations.● Oversee the administrative support staff, provide leadership, and establish policies andprocedures for general affairs and administration. Continuously seek ways to enhanceadministrative processes and procedures.● Manage the utilization of meeting rooms, office supplies, equipment and company cars,including car reservations, maintenance, and repairs. Prepare Asset Damaged Reports forvehicles and fixed assets, as well as GA expense reports with analytical control.● Take charge of the company's security and emergency preparedness plans, and continuouslyenhance the safety and functionality of the company's facilities.● Develop and oversee budgets for general affairs and administrative functions.● Coordinate with other departments to organize events and activities.● Provide administrative and logistical support to departments as necessary to help achieve thecompany`s strategic goals.● Experience in Facility maintenance and upkeep from Mechanical, Electrical, Plumbing andFurniture aspect of office facilities.

Job Requirements:● Bachelor`s degree in business administration, management, or a related field.● At least 5 years of Supervisor experience in general affairs or related fields.● Experience in Facility maintenance and upkeep from Mechanical, Electrical, Plumbing andFurniture aspect of office facilities.● Possess strong proficiency in Microsoft Office applications, including Word, Excel, andPowerPoint.● Fluency in English and Hindi languages.● Excellent organizational and time-management skills.● Strong problem-solving and decision-making abilities.● Display flexibility and adaptability when working in new environments.● Detail-oriented with strong ability in communication, negotiation and interpersonal skills.● Familiarity with relevant legal and regulatory requirements in India.● Willing to work weekends, night shifts and public holidays whenever business dictates.
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