Executive Assistant

5 days ago


Delhi, India Pave Talent Full time
Remote Executive Assistant (Advanced Notion Skills Required)

Location: Remote (Open to candidates worldwide willing to work PST hours between 8:30 am PST to 5 pm PST)

About Us: Pave Talent partners with high-growth companies across the US to recruit exceptional people on a contingent direct hire basis. We place candidates across various functions, including Human Resources, Sales and Marketing, Research and Development, Production/Operations, Customer Service, Finance and Accounting, Administration, and IT.

Role Overview: We are seeking a highly organized and proactive Executive Assistant with advanced Notion skills to support our Founder & CEO, Jeff Brown. This role is critical in managing a variety of projects, administrative tasks, and communications to ensure smooth operations and effective time management.

Responsibilities:

- Manage and organize multiple projects and follow-ups in Notion.- Provide administrative support for accounting and invoicing tasks.- Oversee and manage the CEO’s Gmail inbox, ensuring timely responses and organization.- Utilize tools like LastPass, DocuSign, and the Google Workspace suite for various administrative tasks.- Leverage AI tools such as ChatGPT, Claude AI, and Gemin to enhance productivity and efficiency.- Coordinate meetings, appointments, and travel arrangements.- Assist with the preparation of presentations, reports, and other documents.- Handle confidential information with discretion and professionalism.

Qualifications:

- Proven experience as an Executive Assistant or in a similar administrative role.- Advanced proficiency in Notion for project management and organization.- Experience with accounting and invoicing administrative tasks.- Strong familiarity with Gmail and Google Workspace (Docs, Sheets, Calendar, etc.).- Proficiency in using LastPass and DocuSign.- Experience with AI tools like ChatGPT, Claude AI, and Gemin is highly desirable.- Excellent organizational, time-management, and multitasking skills.- Strong written and verbal communication skills.- Ability to handle sensitive information with the highest degree of integrity and confidentiality.- Self-motivated, proactive, and able to work independently in a remote environment.- Willingness to work Pacific Standard Time hours (8:30 AM PST to 5 PM PST).

Benefits:

- Competitive salary depending on skill level - between $500 to $2000 monthly- Flexible working hours and remote work environment.- Opportunity to work closely with the CEO of a dynamic and growing recruitment firm.- Access to professional development and growth opportunities.

Schedule:

- 8:30 am to 5 PM PST, Monday through Friday
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