Administration Executive

5 days ago

Delhi, India Simplified Outsourced Solutions Full time

Location: New Delhi (On-site, Full-time)
Department: Accounting & Business Support

Position Overview

We are seeking a detail-oriented and proactive Administrative Assistant / Office Executive to join our team in New Delhi. This role will provide critical support to our accounting operations by managing client invoicing, handling communications, maintaining calendars, and organizing client documents. The position will also involve maintaining Excel spreadsheets and assisting with low-level bookkeeping tasks as needed.

This role is ideal for someone who is highly organized, technology-savvy, and capable of handling multiple tasks with precision and professionalism.

Key ResponsibilitiesClient Billing & Invoicing

  • Prepare invoices for clients based on staff timesheets and outsourcing hours.
  • Track payments and maintain updated billing records.
  • Assist in following up with clients regarding outstanding invoices.

Communication & Scheduling

  • Manage firm emails: monitor inbox, draft and send professional responses, escalate priority matters.
  • Schedule client meetings, internal team calls, and manage shared calendars.
  • Maintain professional communication with both local and international clients.

Client Document Management

  • Oversee client document portals: upload, organize, and track files.
  • Ensure all requested documents are received and filed correctly.
  • Maintain confidentiality and security of sensitive client information.

Data & Administrative Support

  • Create and maintain Excel spreadsheets for tracking billing, deadlines, and internal processes.
  • Generate summary reports and assist in preparing management dashboards.
  • Support the preparation of presentations and internal documents as needed.

Bookkeeping Support (Low-Level)

  • Assist in basic bookkeeping tasks such as data entry, reconciliations, and expense categorization.
  • Coordinate with the accounting team to ensure records are accurate and up to date.

Required Skills & Qualifications

  • Bachelor's degree in Commerce, Business Administration, or related field preferred.
  • 1–3 years of experience in an administrative, accounting support, or office executive role.
  • Proficiency in MS Office (Excel, Word, Outlook); familiarity with Google Workspace a plus.
  • Basic knowledge of bookkeeping and accounting principles.
  • Excellent written and verbal communication skills in English.
  • Strong organizational skills with attention to detail.
  • Ability to handle confidential information with integrity.

Preferred Skills

  • Experience working with accounting software (QuickBooks, Tally, Zoho, etc.).
  • Exposure to client document portals or practice management software.
  • Prior experience in a professional services (accounting, legal, consulting) environment.

Compensation & Benefits

  • Competitive salary based on experience and qualifications.
  • Opportunity for skill development and growth within the firm.
  • Exposure to international clients and modern accounting systems.

Job Type: Full-time

Pay: ₹20, ₹45,000.00 per month

Experience:

  • Office management: 2 years (Preferred)

Language:

  • English (Required)

Work Location: In person

  • Administration Executive

    7 days ago

    Delhi, India Ekta Shakti Foundation Full time

    **Job Title**:Administration Executive **Organisation**:Ekta Shakti Foundation **Location**:New Delhi **Experience Required**: 1-2 Years - Manage general departmental administrative activities - Handle printing and collating work - Maintain confidentiality with crucial data of the organization - Provide support to new recruits with facilities and...

  • Administration Executive

    7 days ago

    Delhi, India Ekta Shakti Foundation Full time

    **Job Title**:Administration Executive **Organisation**:Ekta Shakti Foundation **Location**:New Delhi **Experience Required**: 1-2 Years - Manage general departmental administrative activities - Handle printing and collating work - Maintain confidentiality with crucial data of the organization - Provide support to new recruits with facilities and...

  • Executive Administration

    1 week ago

    Delhi, India Thriwe Consulting Private Limited Full time

    Administration - Executive - Rajendra Place Act as the point of contact between the executives and internal/external clients Undertake the tasks of receiving calls, take messages and routing correspondence Handle requests and queries appropriately Maintain diary, arrange meetings and appointments and provide reminders Travel Management Vendor...

  • Administration Executive

    12 hours ago

    Delhi, Delhi, India Hitachi Careers Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Role Overview: As an Administration Executive at Hitachi India Private Limited, you will play a crucial role in supporting the company's operations and ensuring efficient administrative functions. Hitachi Group, with a rich history dating back to the 1930s, has established itself as a key player in the Indian market. The company boasts a strong workforce of...

  • Executive Administration

    1 week ago

    Delhi, India Made Easy School Chhatarpur, Delhi Full time

    **Position Title: Sr. Executive Administration **(Full Time) **Purpose**:To manage and control the school facility administration. **Responsibilities** - To upkeep school by taking proactive steps towards maintenance, repairs etc. - To manage statutory compliances related to Safety, Security - To implement policy on work floor and documentation of records...

  • Executive Administration

    7 days ago

    Vikas Puri, Delhi, Delhi, India Ekta Shakti Foundation Full time

    **Job Title**:Administration Executive **Organisation**:Ekta Shakti Foundation **Location**:New Delhi **Experience Required**: 1-2 Years - Manage general departmental administrative activities - Handle printing and collating work - Maintain confidentiality with crucial data of the organization - Provide support to new recruits with facilities and...

  • Administration Executive

    5 days ago

    Delhi, India Architects Design Studio Full time

    Job Description:We are seeking a proactive and organized Administration Executive to join our dynamic team. The successful candidate will be responsible for managing administrative tasks, coordinating office operations, and supporting project teams to ensure smooth workflow. Key Responsibilities: Managing day-to-day office administration and operations...

  • Executive Administration Coordinator

    21 hours ago

    Delhi, Delhi, India First Choice Consultant Full time

    Job Profile : Executive Assistant Experience : 3 to 8 Years Location : Chattarpur, New Delhi Salary : 35,000 to 45,000 (Based On Interview) Job Responsibilities - Handling complex situations & conflicts involving administrative & managerial functions of the office. - Understanding of technical matters. - Act as the point of contact among executives,...

  • Executive Administrative Assistant

    7 days ago

    Delhi, Delhi, India Gotech Digi Marketing Solutions. Full time

    **Job Summary** We are looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior management. The role requires excellent communication skills, time management, and the ability to handle confidential information with discretion. The Executive Assistant will act as a bridge between the...

  • Administration Executive

    7 days ago

    Vivek Vihar, Delhi, Delhi, India Mittalics Non Ferrous Full time

    **Key Responsibilities**: **Reporting & Analysis**: - Prepare regular reports for management. - Analyze trends and recommend improvements. - Ensure data accuracy and timely reporting. **Administrative Duties**: - Manage office supplies, equipment, and general office maintenance. - Vendor Development & Management. - Organize and maintain filing systems,...