Executive Assistant for MD

3 weeks ago

Nashik, India QTONET PRIVATE LIMITED Full time

Job Purpose:

To provide high-level administrative, organizational, and strategic support to the Managing Director (MD). The Executive Assistant acts as a gatekeeper, coordinator, and extension of the MD to ensure efficient operations, communication flow, and task follow-through.

Key Responsibilities:Administrative Support:

  • Manage and maintain the MD's schedule – meetings, appointments, travel, and personal tasks.
  • Draft, review, and manage correspondence, emails, reports, and documents.
  • Handle phone calls, visitors, and communication on behalf of the MD.
  • Organize and maintain confidential files, records, and documentation.

Meeting & Communication Management:

  • Prepare agendas, presentations, and minutes for internal and external meetings.
  • Coordinate with departments, clients, and vendors for appointments and follow-ups.
  • Act as a liaison between MD and internal teams, ensuring alignment and timely reporting.

Travel & Event Coordination:

  • Plan and book national/international travel itineraries, accommodations, and logistics.
  • Coordinate participation in conferences, events, or meetings, and manage registrations.

Project & Task Coordination:

  • Track progress on action items, business projects, and delegated assignments.
  • Assist the MD in monitoring KPIs and departmental reports.
  • Follow up with teams on deadlines, reports, and critical deliverables.

Confidentiality & Professionalism:

  • Handle confidential information with utmost discretion and integrity.
  • Represent the MD professionally in all interactions—both internal and external.
  • Ensure the MD is well-prepared for all meetings, briefings, and strategic decisions.

Skills & Competencies:

  • Excellent Communication Skills – Verbal & written in English
  • Time Management & Prioritization – Able to handle multiple tasks efficiently
  • Organizational Skills – Detail-oriented, proactive, and structured
  • Tech Proficiency – MS Office (Excel, Word, PowerPoint), Google Workspace, calendar tools
  • Professionalism – Strong sense of confidentiality, discretion, and loyalty
  • Analytical Ability – Comfortable working with data, reports, and presentations

Preferred Background:

  • Experience supporting senior executives (MD, CEO, or Director level)
  • Exposure to corporate/business environments
  • Prior experience in calendar management, stakeholder coordination, and report drafting

Job Type: Full-time

Pay: ₹15, ₹25,000.00 per month

Work Location: In person

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