
Data Entry Operator
3 weeks ago
Key Responsibilities
Document Validation & System Entry
Validate inward and outward documents before making system entries.
- Avoid errors during system transactions.
- Cross-check physical documents against system entries before final processing.
- Maintain documents date-wise in serial order with proper identification.
Report immediately to the customer representative if any error occurs in system entry.
SAP Transactions & Inventory Management
Follow FIFO method before posting dispatch material in SAP.
- During GRN posting, verify PO validation, schedules, and PO quantity vs. invoice quantity.
- Input data accurately and efficiently into SAP.
- Generate picklists, verify stock, post inventory, and record stock movements in SAP.
- Ensure accurate posting of receipts, issues, returns, and adjustments in stock.
Maintain up-to-date and accurate records of stock levels.
Data Accuracy & Confidentiality
Enter data/information from source documents within set timelines.
- Keep login credentials and sensitive information confidential.
- Compile, verify accuracy, and sort data/information including GRN of inward shipments.
- Review data for errors, correct incompatibilities, and check output.
Research and obtain missing information for incomplete documents.
Reporting & Coordination
Generate reports, store completed work in designated locations, and perform backup operations.
- Prepare and maintain reports on stock levels, movements, and discrepancies.
- Respond to queries and provide access to relevant files.
- Coordinate daily with reporting heads and seniors regarding tasks and end-of-day outputs.
- Support colleagues, vendors, suppliers, and clients by sharing procedural/documentation updates as directed by Customer/Manager.
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