Executive Assistant

XenonStack is the fastest-growing  Data and AI Foundry for Agentic Systems , enabling organizations to gain  real-time and intelligent business insights .

We innovate through:

• Akira AI   – Building Agentic Systems for AI Agents
  

• XenonStack Vision AI   – Vision AI Platform
  

• NexaStack AI   – Inference AI Infrastructure for Agentic Systems
  

Our mission is to accelerate the world’s transition to  AI + Human Intelligence   by building  enterprise-grade AI platforms   and driving global innovation.

We are seeking a highly organized and proactive  Executive Assistant (EA)   to support the  Chief Operating Officer (COO) and Managing Director (MD) .

As an EA, you will play a critical role in  managing priorities, streamlining operations, and enabling leadership efficiency . If you thrive in fast-paced environments, are detail-oriented, and have a strong sense of ownership, this role is for you.

Executive Support

• Manage complex calendars, schedule meetings, and prioritize engagements.
  

• Prepare agendas, presentations, reports, and documentation for leadership meetings.
  

• Act as a  gatekeeper and liaison , managing communications on behalf of the COO & MD.
  

Operational Efficiency

• Coordinate follow-ups and track progress on action items and strategic initiatives.
  

• Support in  project tracking, governance, and reporting   for key business objectives.
  

• Assist in preparing materials for board meetings, investor updates, and external stakeholders.
  

Cross-Functional Coordination

• Work with leadership, HR, Finance, and Product teams to  align execution with strategic priorities .
  

• Facilitate communication across departments to ensure deadlines and deliverables are met.
  

Confidentiality & Professionalism

• Handle sensitive information with the utmost discretion and integrity.
  

• Maintain professionalism while interfacing with  executives, partners, and clients .
  

Additional Support

• Organize domestic/international travel, logistics, and event coordination.
  

• Provide operational assistance in high-priority initiatives and ad hoc projects.
  

Must-Have

• 4–7 years of experience as an  Executive Assistant, Chief of Staff, or similar role   supporting C-suite leaders.
  

• Exceptional  organizational and time management skills .
  

• Strong proficiency in  MS Office / Google Workspace, scheduling tools, and project management software .
  

• Excellent  written and verbal communication skills .
  

• Ability to work independently, anticipate needs, and take initiative.
  

• Strong sense of discretion when handling confidential information.
  

Good-to-Have

• Experience in  fast-paced tech, SaaS, or AI-driven environments .
  

• Familiarity with Agile workflows and business operations.
  

• Bachelor’s or Master’s degree in Business Administration, Management, or related fields.
  

1. Work Closely with Leadership   – Directly support the COO & MD on high-impact initiatives.
   

2. Strategic Exposure   – Gain insight into  business strategy, decision-making, and AI-driven transformation .
   

3. Career Growth   – Progress into roles such as  Chief of Staff, Operations Manager, or Program Lead .
   

4. Global Exposure   – Collaborate with enterprise clients, partners, and global stakeholders.
   

5. Culture of Excellence   – Our values —  Agency, Taste, Ownership, Mastery, Impatience, and Customer Obsession   — empower you to take ownership and grow.
   

At XenonStack, we believe in  shaping the future of intelligent systems . We foster a  culture of cultivation   built on bold, human-centric leadership principles, where  deep work, simplicity, and adoption   define everything we do.

Our Cultural Values

• Agency   – Be self-directed and proactive.
  

• Taste   – Sweat the details and build with precision.
  

• Ownership   – Take responsibility for outcomes.
  

• Mastery   – Commit to continuous learning and growth.
  

• Impatience   – Move fast and embrace progress.
  

• Customer Obsession   – Always put the customer first.
  

Be part of our mission to  accelerate the world’s transition to AI + Human Intelligence   — by enabling our leaders to focus on driving global transformation.