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Executive Assistant

4 weeks ago

Sahibzada Ajit Singh Nagar, India XenonStack Full time
Job Description
ABOUT XENONSTACK

XenonStack is the fastest-growing  Data and AI Foundry for Agentic Systems , enabling organizations to gain  real-time and intelligent business insights .

We innovate through:

  • Akira AI   – Building Agentic Systems for AI Agents

  • XenonStack Vision AI   – Vision AI Platform

  • NexaStack AI   – Inference AI Infrastructure for Agentic Systems

Our mission is to accelerate the world’s transition to  AI + Human Intelligence   by building  enterprise-grade AI platforms   and driving global innovation.

THE OPPORTUNITY

We are seeking a highly organized and proactive  Executive Assistant (EA)   to support the  Chief Operating Officer (COO) and Managing Director (MD) .

As an EA, you will play a critical role in  managing priorities, streamlining operations, and enabling leadership efficiency . If you thrive in fast-paced environments, are detail-oriented, and have a strong sense of ownership, this role is for you.

KEY RESPONSIBILITIES

Executive Support

  • Manage complex calendars, schedule meetings, and prioritize engagements.

  • Prepare agendas, presentations, reports, and documentation for leadership meetings.

  • Act as a  gatekeeper and liaison , managing communications on behalf of the COO & MD.

Operational Efficiency

  • Coordinate follow-ups and track progress on action items and strategic initiatives.

  • Support in  project tracking, governance, and reporting   for key business objectives.

  • Assist in preparing materials for board meetings, investor updates, and external stakeholders.

Cross-Functional Coordination

  • Work with leadership, HR, Finance, and Product teams to  align execution with strategic priorities .

  • Facilitate communication across departments to ensure deadlines and deliverables are met.

Confidentiality & Professionalism

  • Handle sensitive information with the utmost discretion and integrity.

  • Maintain professionalism while interfacing with  executives, partners, and clients .

Additional Support

  • Organize domestic/international travel, logistics, and event coordination.

  • Provide operational assistance in high-priority initiatives and ad hoc projects.

SKILLS & QUALIFICATIONS

Must-Have

  • 4–7 years of experience as an  Executive Assistant, Chief of Staff, or similar role   supporting C-suite leaders.

  • Exceptional  organizational and time management skills .

  • Strong proficiency in  MS Office / Google Workspace, scheduling tools, and project management software .

  • Excellent  written and verbal communication skills .

  • Ability to work independently, anticipate needs, and take initiative.

  • Strong sense of discretion when handling confidential information.

Good-to-Have

  • Experience in  fast-paced tech, SaaS, or AI-driven environments .

  • Familiarity with Agile workflows and business operations.

  • Bachelor’s or Master’s degree in Business Administration, Management, or related fields.

WHY SHOULD YOU JOIN US?

  1. Work Closely with Leadership   – Directly support the COO & MD on high-impact initiatives.

  2. Strategic Exposure   – Gain insight into  business strategy, decision-making, and AI-driven transformation .

  3. Career Growth   – Progress into roles such as  Chief of Staff, Operations Manager, or Program Lead .

  4. Global Exposure   – Collaborate with enterprise clients, partners, and global stakeholders.

  5. Culture of Excellence   – Our values —  Agency, Taste, Ownership, Mastery, Impatience, and Customer Obsession   — empower you to take ownership and grow.

XENONSTACK CULTURE – JOIN US & MAKE AN IMPACT

At XenonStack, we believe in  shaping the future of intelligent systems . We foster a  culture of cultivation   built on bold, human-centric leadership principles, where  deep work, simplicity, and adoption   define everything we do.

Our Cultural Values

  • Agency   – Be self-directed and proactive.

  • Taste   – Sweat the details and build with precision.

  • Ownership   – Take responsibility for outcomes.

  • Mastery   – Commit to continuous learning and growth.

  • Impatience   – Move fast and embrace progress.

  • Customer Obsession   – Always put the customer first.

Be part of our mission to  accelerate the world’s transition to AI + Human Intelligence   — by enabling our leaders to focus on driving global transformation.




Requirements
Executive assistant, Organizational Skills, Time Management