Facilities Administrator

2 weeks ago

Hyderabad, India JAGGAER Full time

JAGGAER provides an intelligent Source-to-Pay and Supplier Collaboration Platform that empowers organizations to manage and automate complex processes while enabling a highly resilient, responsible, and integrated supplier base. With 30 years of expertise, we specialize in solving complex procurement and supply chain challenges across various industries.

Our 1,200+ global employees are obsessed with ensuring customers get full value from our products - ultimately enhancing and transforming their businesses. For more information, visit www.jaggaer


The Facilities Manager is responsible for the efficient management of office operations, vendor relationships, and the fit-out of a new office space in Hyderabad. This role ensures compliance with safety standards, cost optimization, and smooth day-to-day functioning of the office while providing a welcoming environment for employees and visitors.


Key Responsibilities:


Office Management

  • Implement and oversee procedures to ensure compliance with ISO standards, including fire evacuation plans and risk assessment protocols
  • Manage office supplies, including equipment, stationery, snacks, and beverages, ensuring optimal stock levels.
  • Coordinate client lunches, external meetings, and visitor management with a professional and welcoming approach.
  • Oversee incoming and outgoing mail, courier services, and delivery sign-offs.
  • Liaise with vendors for office services such as cleaning, security, water supply, and waste management to maintain smooth operations
  • Negotiate and renew vendor contracts, ensuring cost efficiency while maintaining high service standards.


Vendor and Asset Management

  • Maintain the company’s fixed asset register and manage mobile phone relationships, including procurement, setup, and troubleshooting.
  • Coordinate with vendors for repairs, maintenance, and ongoing services, ensuring adherence to contract terms.
  • Create purchase orders (POs) and manage supplier invoices, ensuring accurate record-keeping and budget alignment.


Employee and Office Support

  • Collaborate with IT to set up laptops and welcome packs for new employees, orienting them to office procedures and the fire evacuation plan
  • Book external meeting rooms and accommodation for employees and visitors, negotiating corporate hotel contracts to balance quality and cost and travel management.
  • Organize external training room bookings when internal spaces are unavailable.


Health, Safety, and Security

  • Act as the responsible Fire Marshal, conducting regular fire alarm checks and evacuation drills.
  • Manage building security systems, including access fobs and liaison with building management for issues related to office opening/closure.
  • Ensure compliance with workplace safety standards and maintain necessary safety equipment.


Fit-Out for New Office Project

  • Oversee the end-to-end fit-out process for the new Hyderabad office, including involvement in vendor relationship, procurement, and project management.
  • Collaborate with design and construction teams.
  • Monitor project timelines and milestones, ensuring timely delivery within approved parameters.
  • Facilitate the transition, coordinating logistics, IT setup, and employee communication.


Financial Oversight

  • Collaborate with Finance to maintain an updated Company Asset Register.
  • Optimize costs related to facilities management while ensuring a high standard of services.
  • Track and report budget usage for office and facilities-related expenses.


Qualifications and Skills:

  • Proven experience (3-5 years) in facilities or office management, preferably within a corporate environment
  • Strong organizational and multitasking abilities with attention to detail.
  • Fluent in English language.
  • Excellent negotiation and vendor management skills.
  • Familiarity with health, safety, and environmental compliance standards.
  • Project management experience, particularly in office fit-out or relocation projects, is highly desirable.
  • Proficiency in Microsoft Office Suite.


What We Offer:

At JAGGAER, we are committed to supporting you and your family’s well-being. Your health is a priority, and we offer a range of programs to help you stay well and thrive. Our benefits include Health, Accidental Insurance, and Term Life. Annual salary range from 5.000 to 7.000 USD.


Our Values:

At JAGGAER, our values shape everything we do—from supporting customers and collaborating with teammates to building products and fostering our culture.


Be Collaborative: Promote mutual respect, work productively with others, and share responsibility for success.

Be Accountable: Own your actions, learn from challenges, and stay proactive to achieve results.

Be Adaptable: Embrace change, encourage innovation, and stay effective through significant transitions.


EEO:

JAGGAER is a proud equal opportunity/affirmative action employer supporting workforce diversity. We do not discriminate based upon race, ethnicity, ancestry, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), marital status, caregiver status, sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, genetic information, military, or veteran status, mental or physical disability, or other applicable legally protected characteristics.

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