Executive Assistant to CEO

6 days ago


Alappuzha, India Bastian Hospitality Pvt. Ltd Full time

Position Overview:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide top-level administrative and operational support to the CEO. This individual will serve as a trusted partner, managing schedules, coordinating communications, and ensuring the CEO's time is maximized for strategic priorities. The ideal candidate will exhibit exceptional professionalism, discretion, and the ability to thrive in a dynamic, fast-paced environment.


Key Responsibilities:

  1. Administrative Support:
  • Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare agendas, presentations, and documents for meetings and events.
  • Screen and prioritize emails, phone calls, and correspondence.
  • Maintain an organized system for documentation and record-keeping.


2.Communication and Coordination:

  • Serve as the primary point of contact between the CEO and internal/external stakeholders.
  • Draft and edit emails, reports, and other communications on behalf of the CEO.
  • Ensure timely follow-up on tasks, commitments, and deliverables.


3.Meeting Management:

  • Organize and coordinate executive and board meetings, including logistics, materials, and minutes.
  • Track and follow up on action items discussed during meetings.


4.Travel and Event Management:

  • Arrange complex travel itineraries, including flights, accommodations, and ground transportation.
  • Plan and coordinate company events, conferences, and networking engagements.


Qualifications


  • Bachelor's degree or equivalent experience
  • Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
  • Communication skills, written/verbal
  • Ability to prioritize and meet deadlines Keep information confidential



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