Resource Person Procurement

1 month ago

Bengaluru, India Azim Premji Foundation Full time

The Procurement Person, Civil is responsible for the procurement of all civil-related materials and services for the company. This includes managing the procurement process from start to finish, including sourcing suppliers, negotiating contracts, and managing supplier relationships. The ideal candidate will have a strong understanding of the civil construction industry and a proven track record of success in procurement.


The main job responsibilities for this position are as below:


  • Sourcing, market survey leading to vendor identification, maintaining vendor masters, Item Masters Preparation of tender documents, release RFP, follow-up for quotes / bids, compare quotes /bids, recommend vendors based on price and other quantitative / qualitative aspects, initiate and facilitate approvals internally for PO placement / contract finalization, placement of PO / contract
  • Follow up / Track delivery / works completion, follow up for bills, track movement of invoices from submission date to payment date.
  • Track all compliances with the contractual / PO terms and flag-off to stakeholders any contractual / PO term needing to be addressed Eg, (not exhaustive): expiry of BG, validity of prices, due dates for scheduled activities, renewal of contracts / PO etc.
  • Initiate approvals for amendments / change orders on need basis; Prepare Amendments to Contracts / POs for approvals and share with vendors post internal approvals


Contract Administration:

  • Initiating and participating in the drafting of contracts / Amendments / change orders ensuring attention to detail and accuracy.
  • Maintaining formal contract records and correspondence, and adds contract information to relevant trackers / repositories
  • Monitoring the contractor’s progress and performance to ensure goods and services conform to the contract requirements. Documenting significant events; maintaining appropriate records.
  • Track Contract Dates: The effective date, completion date, renewal terms, and any additional dates necessary to monitor contract performance
  • Tracking any Foundation property used in contract performance, authorizing payments consistent with the contract terms
  • Highlight disputes and issues to be resolved to the concerned stakeholders.
  • Proposing remedies, as appropriate, where a contractor’s performance is deficient.
  • Liaise with all internal stake holders (Infra team, Procurement team, finance team and user teams) and external stakeholders (such as vendors etc) amicably for enabling these activities,
  • Vendor evaluation, Vendor rating
  • Process improvements initiatives to be undertaken and driven to closure both in manual and in automated processes including ERP
  • Maintain and update regularly and release to concerned stakeholders as per agreed schedule the MIS relating to end-to-end activities of Infra-related procurement and payment
  • Address any ad hoc requirements from vendors / stakeholders / senior management within reasonable timelines.


Qualification and Experience

Bachelor's / Master degree in Civil Engineering.

10+ years of experience in procurement, with a focus on civil construction

Strong understanding of the civil construction industry

Proven track record of success in procurement

Excellent negotiation skills


Skills and Attributes

 Commitment to social cause

 Work with the user teams, senior management, peer team & third party team cordially to ensure goals are met in a congenial manner.

 Manage team of third party resources independently

 Familiarity with Peoplesoft or any other ERP

 Good Communication skills – both written and spoken

 Proficiency in MS Office (Excel, Word and Powerpoint)

 Ability to provide functional support to multiple locations

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