HR Payroll Specialist
2 weeks ago
Responsibilities- Oversee the full cycle of multi-state payroll processing for salaried and hourly employees, ensuring accuracy, timeliness, and compliance with all applicable laws and regulations. - Respond to payroll inquiries and resolve discrepancies promptly and professionally; maintain payroll FAQs and knowledge base resources. - Partner with the HR Service Delivery teams on employee data updates related to compensation, benefits, and employment status changes. - Prepare, reconcile, and submit payroll tax filings (941, state/local) and lead year-end processes including W-2 and 1095-C coordination. - Reconcile payroll general ledger entries; support month-end close, financial reporting, and internal/external audits. - Maintain and audit HR and payroll records to ensure accuracy and compliance with EEO, FMLA, COBRA, and other employment regulations. - Document and maintain payroll procedures to comply with internal controls and audit standards. - Stay current with employment and payroll laws and ensure company policies and practices remain compliant. - Participate in HR-related projects and initiatives, including technology implementations, process improvements, and compliance reviews. - Develop and analyze HR and payroll metrics, data, and trends to support leadership decision-making. - Identify opportunities for process improvement and recommend solutions aligned with best practices and regulatory standards. - Assist with HR system enhancements and integrations. - Maintain strict confidentiality and data privacy in handling all payroll and employee information. - Support additional HR lifecycle projects as needed (e.g., onboarding, offboarding, culture initiatives).Qualifications- Bachelor’s degree in Human Resources Management, Business Administration, Accounting, or related field.Required Skills- Five (5) or more years of payroll experience, with a focus on payroll administration and benefits coordination. - Demonstrated experience managing multi-state payroll in a professional services or high-growth environment; experience supporting 1,000+ employees preferred. - Strong understanding of payroll laws and regulations, including FMLA, COBRA, and state/local payroll compliance. - Experience with payroll GL reconciliations, audits, and year-end processing. - Proficiency with MS Office Suite; intermediate to advanced Excel skills required (e.g., VLOOKUP, pivot tables). - Strong analytical and problem-solving skills; able to interpret and present data clearly and effectively. - Excellent communication and interpersonal skills; able to work collaboratively with all levels of the organization. - Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. - Self-starter with the ability to work independently and virtually; demonstrates initiative and accountability. - Experience with UKG, ADP, or similar payroll systems preferred. - HR or payroll certification (e.g., PHR, SHRM-CP, CPP) preferred.
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